Municipal Secretary to the Municipal Administration Office

Piteå kommun · plný úvazek

Svartuddsvägen 1, Piteå, Švédsko

Do you want to work with competent and engaged colleagues in the municipal administration office on the municipal group's case management process? One of our two municipal secretaries has moved on to another position in the office, and therefore we are seeking a replacement. The municipal secretary's role is central and serves as the hub for support to elected representatives and civil servants in the municipal administration and municipal companies within the framework of the case management process. As a municipal secretary with us, you will be part of a team with registrars, head registrar, board secretaries, municipal secretaries, and a team leader who together plan and perform the work. You will be part of the Management Office, which is part of the Democracy and Development department within the municipal administration office. From January 1, 2027, we are consolidating support for our boards and companies in a central shared office. This is a strategic initiative where you as a municipal secretary will have a central role in the municipal group's case management process. Work Duties Together with your colleagues in the department and office, you are responsible for ensuring that Piteå Municipality has a well-functioning case management process and driving its development forward. The position encompasses the following areas of responsibility: Independently prepare, quality assure, and present cases Serve as secretary for the Municipal Council, Municipal Executive Board and its committees, various party-composed groups, and the municipality's crisis management organization Drive, participate in, and contribute to improvement efforts for processes, systems, and procedures related to case management and board work Conduct case handler training and provide support to civil servants in the case management process Provide support on municipal law matters Conduct minor investigations Support other activities in the office as needed Qualifications To succeed in this role, we believe you have previous experience with similar assignments. The work is varied with broad scope and places high demands on clarity and attentiveness. You have a positive attitude toward providing service, advice, and support. As a person, you are unpretentious, structured, and quality-conscious. You have highly developed self-leadership, are initiative-taking, can prioritize, and learn new information quickly. You are accustomed to and enjoy taking the initiative for development. Requirements: University degree with a focus on political science, social science, or legal science, or other education combined with experience that the employer deems equivalent Very good ability to express yourself in writing in Swedish Class B driver's license Merits: Experience with similar work tasks Experience working with case management and document management systems Knowledge of municipal law and administrative law Experience working close to management in a politically governed organization or company Other Information The position is a permanent full-time position during daytime hours. Starting date no later than January 1, 2027, or by agreement. Since certain positions at Piteå Municipality require security clearance, you may be required to undergo security clearance before employment. This includes a security clearance interview and register check. For certain positions, Swedish citizenship is required. Welcome to submit your application no later than September 13, 2026. Your application documents are public records and are handled according to the principle of public access. If you have a decision regarding protected personal data, we ask you to contact the Recruitment Team for an alternative application route at phone 0911-69 65 10. We decline contact from recruitment firms. About the Workplace Piteå is a safe small city with all the possibilities of a big city. With a central location in the middle of the green transition, a strong entrepreneurial tradition, and a leading position in research, we will become a role model for sustainable growth and societal development. The goal is to work together with businesses and other actors in Piteå to realize our new Vision 2050, "Sweden's best place to live!" The Municipal Administration Office is one of the municipality's seven administrations. Our common mission is to create welfare and sustainable societal development. Together with residents of Piteå, businesses, and associations, we develop Piteå into an even better place to live, work, and operate in. The Municipal Administration Office's task is to lead and coordinate a variety of different municipal-wide assignments based on decisions in the Municipal Executive Board and Municipal Council. The Management Office's case team works with coordination, case management, and investigation and provides support to elected representatives in, among other things, the Municipal Council and Municipal Executive Board. Read More https://www.pitea.se/jobbaiklf - We make politics reality https://www.pitea.se/jobbahososs - Work at Piteå Municipality https://piteastories.se/ - Development projects and initiatives in Piteå Do you not live in Piteå but want to move here? We can help you! Are you looking for housing, want to know more about schools and childcare, or are you curious about cultural and recreational offerings? Move to Piteå offers you support from start to finish. https://www.pitea.se/inflyttare - Move to Piteå