Administrative Officer/Case Handler – Foreign Service Administration Program

Foreign Service Administration Program, Ministry for Foreign Affairs Do you have a genuine interest in administrative support and want to contribute to developing these work practices within the Ministry for Foreign Affairs (MFA) and at Sweden's overseas missions (embassies and consulates general)? Are you interested in different cultures and new environments? If you have an academic education and relevant work experience, you have the opportunity to apply for the foreign service administration program. We offer you interesting challenges and an eventful day-to-day work life. Your workday. Sweden's tomorrow. We are looking for someone who wants to be responsible for various types of administrative support such as finance, operations planning, HR matters and IT, as well as consular matters. The assignment consists of periods of three to five years alternating between overseas missions and the MFA in Stockholm. The nature and responsibility level of the work tasks vary. As an administrative officer at an overseas mission, you lead the administrative and legally regulated operations directly under the mission head. You also have a supervisory role for the administrative team. The number of staff at an overseas mission can vary from a few to around seventy (seconded from the MFA and at some overseas missions also from other government agencies as well as locally employed staff). Work tasks at overseas missions may include: - operations planning - financial management including accounting, budget and internal control - HR matters and team leadership - property and security matters - crisis preparedness and consular matters - migration matters - communications and IT-related matters - document management and archives - information and cultural matters, promoting Sweden When you work in Stockholm, you will be placed in one of the MFA's administrative support units or as an administrative case handler in core operations. Here you will have the opportunity to work more focused on a specific area. Read more about the foreign service administration program at http://www.regeringen.se. Your background At the time of application, you have an academic degree and at least five years of professional experience from public administration, finance, HR matters, law or another area deemed relevant. Experience from the Government Offices or other public sector activities is meritorious. Experience in finance/accounting and team leadership as well as good IT skills including proficiency in the Office suite are meritorious. It is important that you can express yourself well in speech and writing in Swedish and English. It is desirable that you have good knowledge of an additional language such as French, Spanish, German or Arabic. It is an advantage if you have lived and worked abroad, preferably in a demanding environment. Your qualities You have a strong interest in administration, organization, finance/accounting and operations management. To thrive in this role, you are driven, structured and have excellent organizational and logistical skills. You have good analytical abilities and the ability to work across a broad spectrum of issues simultaneously. Furthermore, you are accustomed to working independently, making decisions and taking own initiatives. You are responsible and find it easy to build relationships. As a team leader, you need to be able to build a good team, promote a good work environment and have good collaboration skills. It is important to us that you have a very well-developed service orientation, ability to interact with people and that you enjoy working in a multicultural environment. As an employee in the foreign service, you are solution-oriented and can quickly adapt to new situations. Other information The employment begins with a training program at the MFA of approximately 6 months (including vacation) starting in early March 2027. The program is preparation for assignment at an overseas mission and includes an introduction and practical training in the MFA's various administrative support areas. The overseas posting will begin in mid-August 2027. The employment is time-limited during the training period. After that, you will be offered a permanent employment contract beginning with a six-month probationary period. Approximately 10 people will be hired. For information about the recruitment process, see the page https://www.regeringen.se/jobba-hos-oss/utrikesadministratorsprogrammet/ All appointed candidates are obligated to serve in Sweden's foreign representation. During your first overseas posting, you will normally be placed in a location outside Europe with relatively demanding conditions. Placements are made based on operational needs. The position is classified as a security-sensitive post and a security clearance with background check will be conducted and must be approved before an employment decision is made. You must be a Swedish citizen. To be eligible to apply, a category B driving license (manual transmission) is required. In this selection process, we are working with the recruitment company Jefferson Wells. Are you interested? Contact Personnel Planner Ulrika Ryberg ([email protected]), Pia Patricia Rosengren ([email protected]) or Sofia Tillfors ([email protected]) or via the Government Offices switchboard 08-405 10 00, if you have questions about work content and terms of employment. You can also contact the MFA's employee representatives, UPF (Saco/SRAT) [email protected], and ST-UD [email protected], who can also be reached at tel 08-405 10 00. We welcome calls from those interested in the position, but we decline calls from those selling advertisements and recruitment services. Please register your application in our recruitment tool no later than September 17, 2026. We expect you to use the templates below for your cover letter and CV. The forms must be completed in Swedish and attached to your application. http://www.regeringen.se/contentassets/cdfde7b80d484011bd286addb6374abe/cv-mall.dotx http://www.regeringen.se/contentassets/cdfde7b80d484011bd286addb6374abe/personligt-brev-mall.dotx In your CV, make an honest self-assessment of your language skills according to https://europass.europa.eu/en/common-european-framework-reference-language-skills You can apply until 24:00, after which the application option closes. The application form contains a number of questions that you need to answer before you can register your application. Therefore, start in good time.

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