HR Specialist / HR Administrator at SWARCO

Are you a structured HR specialist who thrives on taking responsibility, driving processes forward, and finding solutions? At SWARCO, you'll be offered a varied role with a focus on structure, quality, and development within HR and payroll in a dynamic environment. About the Position This is a consulting assignment with good opportunities for permanent employment. Initially, you'll be employed by Bravura, and SWARCO has expressed the intention to offer you employment with them long-term. This provides both you and SWARCO a good opportunity to get to know each other and evaluate how well your collaboration works. About the Company SWARCO is a growing international company offering a broad range of products, services, and solutions in traffic management, signaling, parking, and public transportation. The company has a clear focus on meeting society's increased need for mobility through improved traffic flow and by informing and guiding travelers with innovative products and services. Their vision is to improve quality of life by creating safer, faster, more convenient, and more environmentally friendly travel. Together with its Nordic colleagues in Norway, Denmark, and Finland, SWARCO forms a strong and competent organization and is part of SWARCO's ITS Division with a focus on the Nordic market. The business is characterized by sales, project, and service offerings with close proximity to the market and customer needs. SWARCO Sweden has its headquarters in Stockholm and branch offices in Gothenburg and Karlstad. Responsibilities This is a broad and operationally-close role where you work with the entire employee journey, from onboarding to offboarding, while also having responsibility for payroll administration, HR systems, reporting, and work environment-related administration. The role suits you if you appreciate structure, quality, and want to develop within both HR and payroll in a Nordic organization. In the role, you are responsible for HR administration and payroll management in Sweden as well as HR support to operations in both Sweden and Denmark. You work closely with managers and employees throughout the organization and are an important support in everything from daily HR questions to system administration and reporting. A large part of the work involves ensuring that processes function efficiently and with quality assurance. You will work in multiple HR systems and are expected to actively contribute improvement suggestions, identify problems, and provide well-thought-out solutions. Examples of Responsibilities: • Manage HR administration throughout the entire employee journey, from hiring to termination • Handle and administer the payroll process for Swedish operations • Serve as Super User and system administrator for the HR system • Support managers and employees with HR-related questions • Work with HR reporting, KPI tracking, and analysis materials • Administer training, certificates, policies, and personnel handbook • Support recruitment processes through advertising, coordination, and administration • Work with work environment-related administration and follow-up of incidents and training • Participate in HR development and digitalization projects • Ensure compliance with laws, regulations, and internal processes in Sweden and Denmark Education, Experience, and Personal Qualities Requirements: • Personnel administration or payroll education from vocational/upper secondary school or equivalent • At least three years of experience in HR administration and/or payroll administration • Experience working in HR systems • Good system proficiency • Excellent knowledge of Microsoft 365, particularly Excel and pivot tables • Very good proficiency in Swedish and English, both spoken and written Meritorious: • Experience with full payroll processing • Experience from construction, technology, installation, or project-oriented operations • Knowledge of Danish labor law or experience with HR work toward Denmark • Experience with work environment and safety-related matters • Experience with recruitment • Experience with Flex HRM and/or Visma • Knowledge of Danish Personal Qualities To succeed in the role, you are a person who takes responsibility for your work and actively seeks information when facing new issues. You are accustomed to working independently, while understanding the value of collaboration and dialogue. You have a structured work approach, plan your time well, and ensure that deadlines are met even during periods of high workload. You enjoy working operationally and appreciate combining administration with improvement work. When you identify a problem, you don't just raise the issue—you also come with well-considered solutions. The role demands high standards of integrity, accuracy, and the ability to handle confidential information. You are also communicative and can clearly explain processes, rules, and decisions to both managers and employees. Additional Information Start: By agreement Location: Skogås, Stockholm. Office-based role with some flexibility for remote work by agreement. Regular travel to Denmark may occur. Salary: By agreement We use a competency-based methodology in all recruitment processes to ensure unbiased selection. We also conduct continuous selection, which means we remove the posting once sufficient candidates have applied. If you become a candidate for the position, we will contact you for an initial phone interview. Regardless of whether you advance in the process or not, you will receive feedback on your application. Questions? Feel free to reach out! 📧 [email protected] 📞 010-171 47 10 We recommend submitting your application as soon as possible as we conduct continuous selection. Welcome with your application!

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