HR Administrator

Länsstyrelsen i Västernorrlands län · plný úvazek

Nybrogatan 15, Härnösand, Švédsko

At Länsstyrelsen Västernorrland, we contribute to sustainable regional development in our county. We ensure the wellbeing of animals and people. We work with natural and cultural values. And in the event of a societal disruption, crisis, or war, we coordinate the protection of our citizens. Do you want to help strengthen and develop our HR work? As an HR Administrator, you will work alongside your colleagues in our HR function, closely supporting our operations and providing essential support to our managers and employees in daily HR matters. Description of the Unit We are now seeking an HR Administrator for the Support and Coordination unit. The unit is led by a unit manager and is divided into four functions: HR, Finance, Communications, and Legal. The unit's mission is to provide operational support and coordination to both county management and our operations. The HR Administrator is part of the HR function. The function is led by an HR Manager and works closely with the Finance function. Some overlapping tasks between HR and Finance may occur. Your Responsibilities As an HR Administrator, you will support our managers and employees with various salary and employment agreement matters. You will interpret and apply collective agreements, laws, and regulations in this area. You serve as the contact person between the county councils' shared salary service and the agency. Your responsibilities include: Personnel administration, such as drafting agreements, certain recruitment administration, managing leave, individual agreements, and reimbursements. Preparing materials for salary reviews, salary mapping, and other HR-related statistics. Certain administration and scheduling related to crisis and war organization and volunteer organizations. Handling the disclosure of public documents, personnel files, record keeping, and document archiving. Certain ongoing finance tasks, such as income, payments, and supplier and customer invoicing. You will contribute and collaborate with other colleagues in the function to ensure well-functioning routines, processes, and work methods within HR. Your Qualifications Your personal suitability for the position is important to us. In the recruitment process, we will therefore place significant emphasis on your experience, knowledge, and qualities. For this position, we require: Upper secondary education or equivalent Several years of experience in personnel administration and HR work Strong knowledge of salary management and employment agreement matters Comfortable with digital working methods and experienced in salary and finance systems Strong administrative skills and computer proficiency, including good knowledge of the Microsoft Office suite Good ability to express yourself in Swedish, both verbally and in writing For this position, it is an advantage if you have: Experience with similar tasks in public sector work, preferably from a government agency Post-secondary education in personnel and salary administration Experience with ongoing finance tasks We are looking for someone with good collaboration skills, who is service-oriented, independent, and well-organized. You thrive at combining administration with customer service and are used to prioritizing when the pace is high. You have strong integrity and understand the importance of handling sensitive information securely and professionally. Public sector core values guide everything we do, and we expect applicants to share our commitment to legal certainty, good service to citizens, and respect for the equal worth of all people. Your Application For this recruitment, we ask that you: Attach a CV/list of qualifications Answer a number of selection questions. Your answers to these questions form the basis for our selection. It is therefore important that you answer them to the best of your ability. For this recruitment, you should not attach a cover letter. If you have protected personal information, we ask you to contact us before submitting your application. Call our switchboard (0611-34 90 00) and ask to be connected to the HR function. Do not submit your application digitally. Information About the Recruitment Process Länsstyrelsen Västernorrland uses competency-based recruitment. This means that those who advance in the recruitment process may be asked to complete a work assignment. We typically start permanent positions with a trial employment period. As part of our recruitment process, we conduct background checks on those who are offered a position with us. To facilitate this work, we ask that you be prepared to upload relevant documentation if you advance in the recruitment process. More information about background checks and our recruitment process can be found on our website: Lediga jobb | Länsstyrelsen Västernorrland. Developing Västernorrland—Developing You! Länsstyrelsen Västernorrland is an agency with a wide range of societal assignments. Therefore, we are also an organization with a broad spectrum of competencies. This means you will constantly have opportunities to develop and learn new things. Today, we have approximately 260 employees working in our beautiful county with magnificent nature along the coast and inland. Our Offer to You For us as an employer, employee engagement and leadership are important. We also place strong emphasis on good employment terms, active workplace environment efforts, and health-promoting wellness activities. As an employee with us, we want you to be able to balance work with leisure and have a good work-life balance. When our operations allow, you have the opportunity to perform your tasks partly remotely. More about our offer to you and our benefits can be found on our website: Jobba hos oss | Länsstyrelsen Västernorrland