HR Administrator at the Department of Biology

Lund University was founded in 1666 and is consistently ranked among the world's leading academic institutions. Here, around 46,000 students and 8,500 employees work in Lund, Helsingborg, and Malmö. We are united in our mission to understand, explain, and improve our world and people's conditions. At the Department of Biology, we conduct research and education of high international standard. Approximately 300 employees together cover several research fields, from the molecular processes that determine plants' appearance to bird migration, and from how dung beetles navigate to how animals adapt to a constantly changing environment. The department's activities are research-intensive with numerous large projects funded by external international and national funding bodies. As an HR Administrator at the Department of Biology, you will be part of a team of three people who serve and support the department's operations. The HR team is in turn part of the department's shared support function, which also includes finance, administration, IT, facilities, communications, and academic advising. Every day you and your colleagues meet researchers and teachers who are passionate about their work in an international and diverse environment characterized by joy in work, curiosity, and collegiality. Job Responsibilities As an HR Administrator at the Department of Biology, you will work independently with varying HR matters. Your role includes serving as support to the department head, administrative director, section heads, and others, as well as disseminating information about HR matters throughout the organization. Your responsibilities will include: Providing HR advice to both management and employees. Managing recruitment within the departments covered by your assignment, which includes handling new hires, monitoring and managing fixed-term contracts, extensions, and managing payroll records. Assisting with orientation of new staff and providing support to international new hires and guests upon their arrival. Administration of LUCAT – Lund University's staff directory. Other administrative tasks as needed, such as managing scholarships, filing, and archiving. The work involves close collaboration with both other HR administrators and researchers and teachers. You will also work with colleagues at other organizational levels within the university. Tasks may change and develop over time in accordance with the department's needs. Qualifications Requirements for the position: University degree with HR specialization or other education and experience that the employer deems equivalent Knowledge of laws and regulations within the HR field Strong proficiency with Microsoft Office Good ability to use Swedish and English in speech and writing Meritorious qualifications: Experience with international recruitment We are looking for someone who is flexible, service-oriented, and thorough. Dedication, responsibility, and independence will also be required to manage HR work within the department. You must be able to work independently, but you are also part of a team where everyone contributes. We therefore expect you to have good collaboration skills and enjoy working with others. The ability to plan your work, sometimes with strict deadlines, is an important quality. We will place great emphasis on personal suitability. Terms Permanent employment, 100%, with a 6-month probationary period. Start date 261101, or by agreement. Application Instructions Your application should include a cover letter explaining why you are interested in the position and how the position matches your qualifications. Your application should also include a CV, diploma or equivalent, and anything else you wish to submit (copies of grades, references, recommendation letters, etc.). At the Faculty of Science, research and education are conducted in astronomy, biology, physics, geoscience, chemistry, mathematics, medical radiation physics, environmental science, and physical geography. The faculty is located in the northern university area. The faculty has approximately 1,900 students, 330 doctoral students, and 730 employees. We ask that you refrain from contacting us about advertising sales, recruitment, and staffing services due to government procurement regulations.

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