Helsingborg Cultural School Seeks Administrator at 50%!

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Helsingborg Cultural School is in an exciting development phase and we are now looking for an administrator who wants to be the hub connecting educators, students, and guardians! About the Workplace Culture is an important driving force for making Helsingborg the most attractive city. An active and visible cultural policy is conducted through cultural institutions, independent cultural practitioners, and civil society engagement. The department's public activities include Helsingborg Library, Helsingborg Museum, Helsingborg Cultural School, and Dunkers Cultural Center. Together they are supported by shared staff functions for communications, administration, finance, and HR. Helsingborg Cultural School's main operations are at Dunkers Cultural Center, but our mission also includes being available at other locations throughout the city. Each week we meet students ages 6-19 who participate in our courses, educational programs, and open activities. Helsingborg Cultural School's mission is to enrich people's lives; we should be a cultural school in constant development and be attractive, visible, and accessible. We start from the individual's needs and always keep residents in focus. Helsingborg Cultural School offers a rich and multifaceted range of artistic expression. Job Responsibilities In the role of administrator at Helsingborg Cultural School, you will work with substitute management, instrument loans, and procurement as a natural part of daily administrative work. You support educators with questions about our student management system Speedadmin, coordinate IT-related matters within the organization, and are responsible for coordinating our try-it-out days in collaboration with primary schools. You are responsible for all invoicing beyond student fees, records management, and handling of cooperation agreements and arrangements with other organizations, for example within the school system. You are also responsible for educators' instrument compensation and provide support as needed in the scheduling and staffing system Medvind. In this role you serve as administrative support for both guardians and educators and help ensure daily operations run smoothly. You work closely with coordinators and the operations coordinator and are part of the cultural school's administrative team. Working hours are during office hours, mainly mornings, and comprise 4–5 days per week. Requirements Completed post-secondary education Documented experience with administrative work Experience with records management in the public sector Very strong ability to communicate in Swedish both verbally and in writing Good digital skills and experience working in various administrative systems Meritorious Experience with administrative work in a cultural school or similar organization Experience working in student management systems, such as Speedadmin Experience collaborating with school operations or other external partners As a person, you take responsibility for your work from start to finish. You are thorough, efficient, and able to work both with attention to detail and simultaneously see the organization from a holistic perspective. You work proactively and in an organized manner, and feel satisfied not just administering but also following up, analyzing, and contributing with suggestions to improve work methods and procedures. You have a strong service and resident perspective, enjoy supporting both internal and external contacts, and contribute to professional and accommodating interactions. Great weight will be placed on personal suitability. In the recruitment process we use selection questions and place great emphasis on these in our evaluation. Working in Helsingborg City Do you want to help create a better city together with Helsingborg residents? Then you should work for Helsingborg City. Here you can use your creativity and drive to make life easier and safer for our residents, visitors, and business community. Together with curious and helpful colleagues you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow. https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/ Other Information Application Deadline: 260805 Employment Type: Temporary position until 270630 Scope: 50% Start Date: 261101 Number of Positions: 1 To ensure quality in Helsingborg City's recruitment process, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the ad. Your CV and other documents relevant to the position, such as educational certificates or professional credentials, should be attached to your application. You will also be asked to answer selection questions. Before employment, we will conduct a citizenship check. You will need to present a passport, national ID card, or identity certificate. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also provide proof of valid work authorization or that you are exempt from the requirement to have work authorization according to the Aliens Ordinance Chapter 6, Section 13a. If you are applying for a job and have protected personal information, please contact the recruiting manager listed in the ad who will guide you further for a secure application process. You should not apply digitally via the application link. Trade Union Representatives https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/Helsingborg Cultural School is in an exciting development phase and we are now looking for an administrator who wants to be the hub connecting educators, students, and guardians! About the Workplace Culture is an important driving force for making Helsingborg the most attractive city. An active and visible cultural policy is conducted through cultural institutions, independent cultural practitioners, and civil society engagement. The department's public activities include Helsingborg Library, Helsingborg Museum, Helsingborg Cultural School, and Dunkers Cultural Center. Together they are…

Přehled

Typ

job

Stav

active

Viditelnost

public

Město

Helsingborg

Adresa

Stortorget 17

GPS

56.0735795, 12.7838657kopírovatotevřít v ▾

Email

Zobrazit e-mail

Zobrazení

7

Publikováno

20. 7. 2026

Upraveno

5. 8. 2026

Poloha

Parametry