Handler for Municipal Administration Office

Piteå kommun · plný úvazek

Svartuddsvägen 1, Piteå, Švédsko

Do you want to help shape information management at our organization? With us, you'll take on a key role where you combine information and archive matters from a broad perspective. We offer a new position where you get to help shape both content and working methods – an opportunity for you who wants to contribute, make an impact, and make a difference. You will be part of the Management Office, which is part of the Department of Democracy and Development within the Municipal Administration Office. You will primarily work from the department perspective but also provide supporting assignments within the operational area to other departments in the administration. Work Tasks As a Handler with us, you'll take on a key role working broadly with matters related to archives, information management, case handling, and administration. You will help ensure that our handling of information is legally secure, efficient, and in accordance with applicable regulations. The role will be both strategic and practical with assignments that develop our working methods, structure, and capabilities. In this role, you will primarily: Develop, create, and manage the administration's archive descriptions Serve as an expert in document and information management, archive care, and public access and confidentiality Inform and support employees in the application of laws, regulations, and procedures within the operational area Serve as the department's archive accountant Ensure that information management and archive care are conducted in accordance with applicable regulations Work with information reporting and continuously update the organization's structure Plan and follow up on disposition schedules and handle deliveries to archives Participate in developing archive facilities and working methods related to them Serve as an assistant data protection coordinator within the administration When needed, investigate or handle other matters within the administration When needed, support other operations within the office Qualifications We are looking for someone who is confident and professional in their role and has a service-oriented approach. You find it easy to create structure and enjoy a role where you manage multiple processes and matters in parallel. You also have a good understanding of how governance, responsibility, and working methods connect in a larger organization and can translate that into practical development work. To succeed in this role, we see that you: Are responsible, highly committed, and have well-developed self-leadership skills Are organized, thorough, and quality-conscious Are proactive and driven in development work Have strong abilities to organize, prioritize, and communicate Have good interpersonal skills and work well with others Requirements: Academic education in archive science, informatics, information science, or equivalent deemed comparable by the employer, or alternatively a background in systems science or other education in combination with relevant experience as deemed equivalent by the employer Class B driver's license Merits: Experience with similar tasks Experience working with activity-based archive accounting Experience leading change and creating organizational alignment Knowledge of municipal and administrative law Other Information The position is a permanent position, full-time, daytime hours. Probation may be applied. Start date January 1, 2027 or by agreement. Since certain positions at Piteå Municipality may require security clearance, you may be asked to undergo a security clearance before employment. This includes a security clearance interview and record check. For certain positions, Swedish citizenship is required. Submit your application by September 16, 2026. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the Recruitment Team for an alternative application route at phone 0911-69 65 10. We decline contact from recruitment agencies. About the Workplace Piteå is a safe small city with all the opportunities of a major city. With a central location in the middle of the green transformation, a strong entrepreneurial tradition, and a leading position in research, we will become a model for sustainable growth and community development. The goal is to work together with businesses and other actors in Piteå to realize our new Vision 2050, "Sweden's best place to live!" The Municipal Administration Office is one of the municipality's seven administrations. Our common mission is to create welfare and sustainable community development. Together with Piteå residents, businesses, and organizations, we are developing Piteå into an even better place to live, work, and operate. Read more: Municipal Administration Office https://www.pitea.se/invanare/arbete/jobba-hos-oss/vara-verksamheter/kommunledningsforvaltningen/ Work at Piteå Municipality https://www.pitea.se/invanare/arbete/jobba-hos-oss/ Piteå is Growing https://www.pitea.se/invanare/Kommun-politik/hallbar-samhallsutveckling/pitea-vaxer/ Relocation Service – for those who want to move to Piteå Are you looking for housing, want to know more about schools and child care, or are you curious about cultural and recreational offerings? Relocation Service Piteå offers you support from start to finish. Relocation Service Piteå (https://www.pitea.se/inflyttare/kontakta-inflyttarservice) Contact Persons Irene Lundqvist Unit Manager 0911-69 62 82 [email protected] Hanna Backman Academics Alliance 0911-69 61 85 [email protected] Linda Björkman Vision 0911-6970 94 [email protected]