Administrative Secretary with Legal Expertise

Kalmar kommun · plný úvazek

Kalmar, Švédsko

How exciting that you're interested in working with us! You probably value, just as we do, a job that truly makes a difference. Here at Kalmar Municipality, we work together to continually make Kalmar even better - for everyone who lives their lives here, runs businesses, or visits our wonderful municipality. The mission of the Social Services Department is to promote people's social and economic security, equality in living conditions, and active participation in community life. We therefore work process-oriented so that our service users have their need for support and assistance met with high quality – our processes help us create value for those we exist to serve. Welcome to us! 1 position(s). JOB RESPONSIBILITIES Would you like a key role where legal expertise, social benefit, and qualified administrative support meet? At the Social Services Department in Kalmar, you will contribute to legal certainty, quality, and development in an operation that makes a difference for the municipality's residents every day. As an administrative secretary, you will become an important part of the department's central support and get to work closely with both management, operations, and politics on matters that affect the entire organization. We are looking for an administrative secretary who wants to combine legal work, administration, and information security in a central and developmental role. You will provide important support in matters concerning legislation, information management, and central administration. You will be part of the Social Services Department's administrative support and work closely with colleagues who support the department in central administrative matters and cases. As an administrative secretary, you will work with both strategic and operational tasks. The assignment includes, among other things: • Legal advice and support within the Social Services Department's areas of responsibility. • Advice and support on matters concerning public records, confidentiality, case handling, and decision-making processes. • Environmental monitoring and legislative surveillance • Administration of documents for governance and management as well as board and decision materials. • Archive matters • Work with information security, GDPR, and information management. QUALIFICATIONS We are looking for someone with academic education in law, public administration, or other education that the employer considers equivalent. We would like you to have: • Experience with qualified administrative work in public operations. • Good knowledge of municipal administration and politically governed organizations. • Good knowledge of public access and confidentiality, administrative law, social legislation, and municipal operations. • Experience writing investigations, statements, and decision materials. • Knowledge of information security, information management, and data protection legislation. In the role of administrative secretary, you are expected to be flexible and able to adapt your working style to new conditions. To succeed in the role, you must have a good ability to quickly familiarize yourself with work tasks, take initiative, and be able to prioritize. We would like you to have a talent for structure, order, and accuracy. You have a clear sense of service as you will have both internal and external contacts. The work requires that you have very good knowledge of the Swedish language and can express yourself well in both speech and writing. It is a merit if you have a law degree or equivalent legal specialization, experience from social services, experience with archive and document management, and knowledge of GDPR, NIS2, and the public sector's information security requirements. Employment form: Permanent employment. Kalmar Municipality verifies identity and work authorization before anyone is hired. This means that you as a job applicant with us need to show identification. If applicable, you may also need to show your residence and work permit. As a permanent employee in Kalmar Municipality, you will be deployed to your workplace and are expected to contribute your work during heightened readiness. Certain positions within Kalmar Municipality are classified as security-sensitive, which means that a security clearance according to the Security Protection Act may be conducted prior to a decision on employment. If you want to apply for a job with us but have protected personal information, you should not apply via Visma Recruit. You contact the manager indicated in the announcement and you will get help with your application. At Kalmar Municipality, we apply individual and differentiated salary setting.