Flight Officer School seeks School Administrator

Försvarsmakten · plný úvazek

Uppsala, Švédsko

At the Air Combat School (LSS), the Swedish Air Force's schools, the Swedish Air Force's development unit, and the Swedish Armed Forces' Military Working Dog Unit are located. LSS plays a crucial role in the development and growth of the future air force. The Position Offers The position offers the opportunity to work independently as well as collaboratively with others. Through good organizational skills, strong ability to structure, and a pronounced service orientation, you will contribute to the school's educational outcomes by supporting operations with orders, purchases, inventories, follow-up, and administration of students, as well as case management. At times, the pace can be high. About the Unit The Flight Officer School (FBS) is part of the Air Combat School (LSS) and provides advanced training for pilots, cabin crew, and MSE personnel (Mission Support Element) within flight and MSE service as well as leadership. FBS supports the Air Force Commander with personnel follow-up of pilots and MSE, and development of all training documentation for flight service in the Swedish Armed Forces. The unit also includes Special Selection, which is the Swedish Armed Forces' competence center for psychological assessment. The department conducts selections for occupational categories characterized by high risk and/or great complexity. Main Responsibilities Administer course registrations, course follow-up, and reporting Sort incoming mail and documents both digitally and in physical form, both classified and unclassified Provide administrative support for operations at the unit Support C FBS with budgeting, financial follow-up, and reporting for the unit's operations Support other staff members with work schedule planning Qualifications Upper secondary school diploma (Gymnasieexamen) Several years of current experience with administrative work Several years of experience with budgeting and follow-up Several years of experience with course administration Experience with inventory management Very good speaking and writing skills in Swedish Good speaking and writing skills in English Good proficiency in Microsoft Office Driver's License Category B Personal Qualities We are looking for someone who has the ability to work both in a team and independently, and who can make decisions and take initiative. You are service-oriented and find it easy to build new relationships both within and outside your own organization. You must be prepared to handle tasks within several different areas. A prerequisite for successfully managing the work tasks is that you are well-organized, thorough, and enjoy supporting others. You need to be able to handle periods of high workload. Great weight will be placed on personal suitability. Desirable Qualifications Previous employment with the Swedish Armed Forces Training in financial reporting and business systems, such as Business Objects Experience working in systems SAP, such as PRIO Experience with digital systems for document and case management, filing, and archiving, such as VIDAR Experience with administrative work in Microsoft SharePoint applications Basic knowledge of security service within the Swedish Armed Forces Information about the position can be provided by: C FBS Anders Gustafsson, mailto:[email protected], 08-788 75 00 For information about the recruitment process, contact: HR Specialist Olivia Liw, mailto:[email protected], reachable via switchboard 08-788 75 00 Trade Union Representatives: OFR/O Ärna Tim Björklund, phone 070-649 65 59 OFR/S & Försvarsförbundet Helena Lemnell, phone 070-836 10 28 SEKO Åsa Karlsson, reachable via switchboard 08-788 75 00 SACO Kevin Ankarsköld-Flück, reachable via switchboard 08-788 75 00 Other Information: Position Level: Civilian Employment Type: Permanent employment, the Swedish Armed Forces applies a 6-month probationary period Employment Degree: Full-time Work Location: Uppsala Domestic and international travel occurs Estimated Start Date/Entry: January 11, 2027, or by agreement Application Deadline: Welcome to submit your application no later than September 14, 2026. Your application should include a CV and a cover letter. In the cover letter, we want you to motivate why you are suited for this position. Applications for this position will only be accepted via the Swedish Armed Forces' website. Information about the Swedish Armed Forces and the Recruiting Unit: The Air Combat School is the Swedish Air Force's common competence center for development and training. The Air Combat School has four air force-wide schools and trains, among others, future pilots within the Swedish Armed Forces. The Air Combat School has operations at seven locations spread throughout the country and has its headquarters in Uppsala. The Air Combat School constantly strives to develop how we solve assigned tasks, and we are always prepared to meet new challenges. The Swedish Armed Forces has a strong value base built on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, fitness programs, and a good balance between work and private life. Employment with us involves placement in a security clearance category. Swedish citizenship is usually required. Security vetting with background check will be conducted before employment in accordance with Chapter 3 of the Security Protection Act. Employment entails an obligation to be placed for military service. The position also includes an obligation to serve abroad. The implications of this vary depending on the type of position. A CV and personal letter must be attached to the employment application. If you advance in the employment process, certified copies of grades and certificates must always be presented. Calls from external recruitment firms and salespeople are not welcome.