Real Estate Consultant / Project Manager – Office Projects and Lease Agreements

Do you want to drive office projects from start to finish – from needs assessment to move-in? We're looking for an experienced real estate consultant and project manager who can take an office project all the way: find the right space, negotiate the lease, and then lead the implementation until your colleagues are settled in. We place great importance on you having personally been involved in a transition from fixed workplaces to an activity-based way of working – that's an experience that makes a real difference in this role. It's exactly that combination we're looking for. You should be able to negotiate a lease agreement, understand what a changed work model does to space requirements and specifications, and at the same time be the one who keeps timelines, budgets, and decision-making processes on track when the project is underway. The position is a permanent full-time employment, based at our office in Hagastaden in Stockholm. About the Role Our assignments often start with developing a workplace strategy and continue with space search, lease negotiation, and project management. You drive the process from needs assessment and market analysis, through decision-making materials and agreements, to implementing the actual change – specifications, timelines, budgets, coordination of consultants and suppliers, and move-in. The project manager role weighs equally as much as the real estate aspect. You're the one who keeps momentum going when many parties need to pull in the same direction: the client's management and internal project group, our workplace strategists, architects, interior designers, technical consultants, landlords, and contractors. You may have worked as a project manager, real estate consultant, tenant advisor, space strategist, or in a similar role within commercial real estate and office projects. What's important is that you have practical experience with the entire chain – finding the right space, negotiating terms that hold throughout the lease period, and leading an office transformation project to completion. Example of Responsibilities - Drive office space searches, primarily in the Stockholm area, from needs assessment and market analysis to space selection - Analyze and compare space alternatives based on function, location, economics, risk, flexibility, and feasibility, and prepare decision-making materials and recommendations for client management - Lead lease negotiations: rent levels, lease terms, indexing, surcharges, tenant customizations, and other terms - Project manage implementation – timelines, budgets, specifications, procurement of consultants and suppliers, follow-up, and move-in - Translate workplace strategy and future work methods into concrete space requirements, and assess what customizations mean in terms of cost, time, and risk - Coordinate architects, interior designers, technical consultants, landlords, and contractors, and maintain clarity on boundaries between parties - Lead steering committee and project meetings, drive progress, and continuously report status, risks, and recommendations to the client We're Looking for You If You - Have at least 5 years of experience as a real estate consultant, project manager, tenant advisor, space strategist, or equivalent in commercial office real estate - Have experience with office space searches and lease negotiations, and with project managing office transformation projects – it's these three components together that make up the role - Have experience with projects where the office has moved toward activity-based or hybrid work methods, and understand what that does to space needs, specifications, and implementation - Are comfortable keeping timelines, budgets, and decision-making processes on track in projects with many stakeholders, and are the person who drives work forward when things get stuck - Have good knowledge of the commercial real estate market, preferably in the Stockholm area - Are business-minded and analytical, and comfortable in the room with both client management, landlords, and contractors - Have excellent communication skills in Swedish, both verbal and written How You Should Present Your Experience Describe in your CV the assignments where you have conducted space searches, lease negotiations, or project managed office transformation projects. For each assignment, provide: - when the assignment was conducted - how many people were affected - what you were personally responsible for The reason is that many of our assignments come through public procurement. To be able to present you as a named consultant, we need to be able to support your experience with reference projects, and we need to see that at least two assignments from the past two years include space searches and lease negotiations. If you have a confidentiality agreement with the client, it's sufficient to indicate the type of organization, for example "government agency, approximately 400 employees." We'll follow up with references later in the process – you don't need to provide any contact information now. It's a Plus If You Have - Experience with assignments for government, regional, or municipal organizations - Experience with co-location, relocation projects, or larger change projects related to offices - Experience with projects where office development has been linked to change management or organizational development - Academic education in real estate economics, civil engineering, surveying, business economics, project management, architecture, engineering, or other relevant field About WeOffice WeOffice helps organizations develop workplaces, work methods, and workplace strategies so that the office actually supports the work that needs to be done there. We work data-driven and evidence-based, with our own method – Workplace Adequacy™ – which forms the basis for both our investigations and the certifications and training we offer. The team is small and combines workplace strategy, behavioral science, analysis, project management, and real estate advice. That means you don't sit alone with either the space question or the project – you have the strategists and analysts beside you, and they have you when real estate and implementation questions come up. Employment Permanent full-time employment, with standard probationary period. Start by agreement. Application Send your CV and cover letter to [email protected]. Make sure your CV contains the description of your assignments as described above – that's the part we read first. Selection is ongoing and the position may be filled before the application deadline, so please send in your application early. If you have questions about the role, you're welcome to contact Aram Seddigh at [email protected].

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