Executive Assistant to SFBF

OnePartnerGroup Stockholm AB · plný úvazek

Stockholm, Švédsko

Do you want a central and varied role in a smaller organization with an important function in the Swedish financial market? SFBF - Swedish Financial Benchmark Facility is now seeking an experienced Executive Assistant who thrives with significant responsibility, close collaboration, and many contact points. The role suits you if you appreciate providing administrative support where you gain broad responsibility in an operation where structure, quality, and trust are important. The position is 60-80% and offers an opportunity to become a central part of a professional organization with an office on Blasieholmen in Stockholm. About the Role We are seeking an Executive Assistant who will provide qualified administrative and coordinating support to the CEO and the organization as a whole. The role also includes overall responsibility for ensuring the office operates effectively in day-to-day work. As part of a smaller organization, you will have a central and broad role with close collaboration with other functions. You maintain ongoing contact with board and committee members as well as other external stakeholders and contribute to creating structure and efficient working methods in the organization. The role reports directly to the CEO. The duties are varied but primarily include: Prepare and administer board and committee meetings, including agendas, minutes, annual plans, meeting materials, documentation and follow-up Coordinate regulatory meetings and other stakeholder meetings and associated documentation Support the CEO with corporate administration, communication, documentation, archiving and recurring reporting activities Coordinate onboarding and offboarding of employees Plan and administer recurring training and certification activities for employees Maintain the website Ensure the office runs smoothly Who We Are Looking For We are looking for someone who is experienced, positive, organized and who thrives in a smaller organization where close collaboration, flexibility and clear communication are a natural part of everyday life. You are service-oriented and solution-focused with a strong ability to create structure, coordinate activities and manage multiple parallel tasks. You work independently and proactively, keep track of deadlines and ensure that tasks are followed up and completed. You have a good eye for detail without losing sight of the bigger picture. For you to thrive in the role, we believe you are unpretentious and pragmatic and appreciate a varied workday. As part of the team, you are also prepared to contribute where needed and take on a broad range of work tasks. We are looking for someone who has: At least five years of relevant experience as an Executive Assistant, corporate secretary or from work in corporate administration, corporate governance, coordination or similar Very good communication skills in speech and writing, in both Swedish and English Experience handling confidential and sensitive information Very good knowledge of Microsoft 365 and Microsoft SharePoint Experience from regulated operations or the financial sector is advantageous About SFBF - Swedish Financial Benchmark Facility SFBF is an independent benchmark administrator that has been established to administer the Swedish reference interest rate STIBOR. STIBOR is a reference value for interest rates that is calculated and published every Swedish business day and constitutes a critical reference value of great importance. SFBF is an authorized benchmark administrator that is supervised by Finansinspektionen. SFBF currently has 10 employees and the office is located at Blasieholmsgatan 4B. Here you are mainly on-site at the office, although some flexibility applies. Want to Know More? The position is part-time 60-80%, where you work Monday-Wednesday or Monday-Thursday. This is a consulting assignment for six months with the possibility of continued employment at SFBF. You will be employed as a consultant at OnePartnerGroup and will be placed at SFBF's head office on Blasieholmen. Start date is immediate, so do not delay in submitting your application. We review candidates on an ongoing basis and the position may be filled before the final application deadline. We do not accept applications via email. If you have questions about the position or wonder how the process will look going forward, you are welcome to contact the responsible recruitment consultants Christina Stenbeck at [email protected] or Ida Winther at [email protected]. When You Join Us As a consultant at OnePartnerGroup, you are covered by a collective agreement that includes insurance, occupational pension and union relations. You also have regular contact with your consultant manager. With us, you get the opportunity to test new challenges and develop under secure conditions. At OnePartnerGroup, we work with recruitment and staffing with a clear drive – to see you succeed and achieve your goals both in the short and long term. With local presence in about 50 locations, from Malmö in the south to Kalix in the north, we are close to you. We look forward to hearing from you!