Executive Assistant Operations – 12-Month Parental Leave Replacement

We are seeking an experienced Executive Assistant Operations for a parental leave replacement position of approximately 12 months with an established player in Swedish manufacturing industry. You will have a central and trusted role close to senior management, where you contribute with structure, coordination, and momentum in an international and technology-intensive operation. This is an opportunity for you who thrives close to decision-making, likes to stay one step ahead, and want to be the one who makes both details and the bigger picture work. About the RoleAs Executive Assistant Operations, you will be a close support to the SVP Operations and Operations Management Team. You will work broadly with management support, coordination, administration, and communication, and become an important part of creating efficient working methods and a well-functioning daily operation for the leadership. The role involves many contact points, both internally and externally, and suits you who are used to handling multiple parallel matters simultaneously. You need to be able to prioritize when circumstances change, work independently, and handle sensitive information with high integrity. You will, among other things: Support the SVP Operations and Operations Management Team in operational and administrative matters Take responsibility for calendar management, meeting coordination, and prioritization of incoming matters Plan travels, activities, and management-related meetings Prepare agendas, presentations, and other meeting materials Handle internal and external communication Document meetings, take minutes, and follow up on activities and decisions Coordinate information between management, internal functions, and external contact points Contribute to structure, documentation, and administrative processes within Operations Handle confidential information with high discretion and good judgment About YouWe believe you have experience from a similar role, such as Executive Assistant, CEO Assistant, or within qualified management support. You are comfortable working close to senior decision-makers and have a strong ability to create structure, prioritize, and drive tasks forward. As a person, you are self-driven, solution-oriented, and professional. You have social finesse and feel comfortable communicating with people at different levels in an organization. At the same time, you are meticulous and understand the importance of integrity and discretion in a management-close role. For success in the role, we see that you have: Several years of experience in qualified administrative work and management support Very good administrative and organizational skills Good ability to prioritize and coordinate multiple parallel tasks Very good knowledge of Swedish and English, both spoken and written Experience handling confidential information Good knowledge of Office 365 and other digital work tools It is meritorious if you have a relevant university education and/or experience from industrial, manufacturing, or international operations. Experience supporting senior leaders or management groups, as well as familiarity with document management, process tools, or management systems is also a plus. Why This Assignment is InterestingThis is an assignment for you who want a central role close to decision-making in an established industrial operation. You get to work in an international environment where production, technology, and business meet – and where your ability to create structure and make things happen has a clear significance for the organization. The assignment is a parental leave replacement position of approximately 12 months, which gives you the opportunity to become an important part of the operation and Operations management work over an extended period. Does this sound like your next challenge? How exciting! Send in your application and we will be in touch for the next step in the process. As a consultant with us at Job Solution Consulting, you are covered by secure employment in close dialogue with your consultant manager to always ensure that you thrive and develop in your role. We offer a range of benefits with a focus on skills development and well-being. And of course, you are also covered by a collective agreement in your position with us. For any questions or concerns, feel free to contact me. You can reach me at [email protected].

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