Experienced Group Administrator

Location: Stockholm, Kungsholmen Assignment Period: September 2026 – December 2029 Scope: Full-time About the Assignment We are now seeking an experienced and structured group administrator for a long-term assignment within a vital public sector operation in Stockholm. In this role, you will be an important part of an organization working with extensive projects within public transportation and societal infrastructure. You will function as a central administrative support function and be the hub connecting colleagues and project members. This role is ideal for you if you thrive with multiple contact points, varied tasks, and a fast pace – and if you enjoy creating structure, solving problems, and facilitating for others. Responsibilities As a group administrator, you will be responsible for and support the organization with overarching administrative tasks. Examples of responsibilities include: Managing administration of permissions and access to internal systems. Registering assignments and managing orders related to permissions. Supporting projects with ongoing record-keeping and documentation. Administering and organizing document management, such as folder structures and permissions. Providing administrative support for major project milestones, such as project closure and handovers. Handling resource procurement, including consultant requisitions, extensions, and expansions of existing assignments. Responsible for parts of the onboarding process, such as ordering permissions and IT equipment. Who Are We Looking For? We are seeking someone who is responsible, proactive, and solution-oriented. You have a service-oriented approach and thrive in a role where you help others, create structure, and manage multiple tasks simultaneously. You work independently and are good at prioritizing when multiple tasks need to be handled at once. At the same time, you are a team player who values good relationships and clear communication. This is a consultant assignment and you will be employed by us at A-Talent Tech Stockholm. You receive the same benefits at A-Talent Tech as with other employers with collective agreements and benefits such as pension (with the possibility of extra flexible pension), wellness allowance, and insurance. Qualifications – Requirements We are seeking someone who meets the following requirements: High school diploma or higher education. At least 3 years of documented experience in administrative work. At least 1 year of experience in invoice management or other financial administration. At least 2 years of experience coordinating administrative activities between multiple stakeholders, such as meetings, orders, information flows, follow-up, or documentation. Experience from at least one assignment or employment where you have identified, proposed, and implemented improvements to administrative methods, procedures, or processes. At least 3 years of experience with Microsoft 365 and ability to quickly learn new administrative systems and digital tools. Meritorious It is advantageous if you have experience with: Onboarding of new employees. Ordering and administering access cards, IT equipment, phones, or similar. Administration within public sector operations, infrastructure, or project-intensive organizations. Working with document management or case management systems. What We Offer This is a long-term assignment where you will have the opportunity to become an important part of an organization with significant societal value. You will have a broad administrative role with many contact points and the opportunity to contribute to efficient work practices in a complex and project-oriented environment. About A-Talent Tech A-Talent Tech specializes in recruitment and staffing of technical expertise. Our recruitment specialists have strong technical understanding, and together with experts in executive search, we find and recruit even the most hard-to-find competencies for your organization. We are part of A-Talent Group, a corporation with specialist companies within competence supply. Does This Sound Interesting? If this sounds interesting, you are welcome to apply for the position. Hiring will be ongoing, so don't delay your application! For any questions, contact Filippa Eklund at [email protected]

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