Experienced Group Administrator

Location: Stockholm, Kungsholmen Assignment Period: September 2026 – December 2029 Scope: Full-time About the Assignment We are now seeking an experienced and organized group administrator for a long-term assignment within a socially important organization in Stockholm. In this role, you will be an important part of an organization that works with extensive projects in public transportation and societal infrastructure. You will serve as a central administrative support function and be the hub for both colleagues and project members. The role suits you if you thrive with many contact points, varied tasks, and a fast pace – and if you enjoy creating structure, solving problems, and making things easier for others. Responsibilities As a group administrator, you will be responsible for and support the organization with comprehensive administrative tasks. Examples of responsibilities include: Manage administration of permissions and access in internal systems. Register assignments and manage orders related to permissions. Support projects with ongoing filing and documentation. Administer and organize document management, for example folder structures and permissions. Provide administrative support for major project milestones, such as project closeouts and handovers. Manage resource procurement, including consultant requests, extensions, and expansions of existing assignments. Responsible for parts of the onboarding process, for example ordering permissions and IT equipment. Who Are We Looking For? We are looking for someone who is responsible, proactive, and solution-oriented. You have a service-minded approach and thrive in a role where you get to help others, create structure, and manage multiple tasks in parallel. You work independently and find it easy to prioritize when multiple tasks need to be handled simultaneously. At the same time, you are a team player who values good relationships and clear communication. This is a consulting assignment and you will be employed by us at A-Talent Tech Stockholm. You will have the same benefits at A-Talent Tech as at other employers with collective agreements and benefits such as pension (with the option of additional flexible pension), wellness allowance, and insurance. Qualifications – Requirements We are looking for someone who meets the following requirements: High school diploma or higher education. At least 3 years of documented experience in administrative work. At least 1 year of experience in invoice management or other financial administration. At least 2 years of experience coordinating administrative activities between multiple stakeholders, such as meetings, orders, information flows, follow-up, or documentation. Experience from at least one assignment or employment where you have identified, proposed, and implemented improvements to administrative methods, routines, or processes. At least 3 years of experience with Microsoft 365 and the ability to quickly learn new administrative systems and digital tools. Meritorious It is meritorious if you have experience with: Onboarding of new employees. Ordering and administering access cards, IT equipment, phones, or similar. Administration in public organizations, infrastructure, or project-intensive organizations. Work in document management or case management systems. What We Offer This is a long-term assignment where you get the opportunity to become an important part of an organization with great societal value. You will have a broad administrative role with many contact points and the opportunity to contribute to efficient working methods in a complex and project-oriented environment. About A-Talent Tech A-Talent Tech specializes in recruiting and staffing technical expertise. Our recruitment specialists have good technical understanding, and together with experts in executive search, we also find and recruit the most hard-to-find competencies for your organization. We are part of A-Talent Group, a company group with specialist firms in competency supply. Does This Sound Interesting? If this sounds interesting, you are welcome to apply for the position. Hiring will take place on an ongoing basis, so don't delay your application! For any questions, please contact Filippa Eklund at [email protected]

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