Experienced Assistant to the Municipality in Malmö City

Ref: 20261835 Would you like to become our new assistant? Do you enjoy providing service, meeting people, and managing many different tasks? Then you could be our new assistant! We are seeking a service-oriented and well-organized assistant for Storgatan 20 in central Malmö. You will be an important part of a team that together provides administrative support and service to the operation. The role is varied and combines reception, administration, and daily contact with visitors, staff members, and managers. Job Responsibilities In this role, you will work primarily with administrative tasks combined with reception and service. You will be responsible for: Staffing the reception and receiving and providing service to visitors Providing service and support to staff members and managers Handling mail, official documents, and access passes Managing orders and deliveries Handling invoices and scanning incoming documents Working with filing and other administrative tasks Collaborating with other assistants and contributing where the operation has needs. The work is varied and involves daily switching between reception, service, and administration. You therefore need to be comfortable with varied tasks, able to prioritize, and quickly adjust based on the operation's needs. Qualifications To fit the role with us, you need to have: Requirements Completed upper secondary education equivalent to three years At least three years of experience in administrative work with service and support to operations, staff members, and/or managers Experience working with sensitive/confidential matters Experience working in a politically governed organization/public administration Good Swedish in speech and writing Good computer skills in management systems such as Lifecare Meritorious Post-secondary education in administration and/or public access and confidentiality legislation Experience from public administration Experience with Platina, Ekot, and Hrutan Furthermore, we are looking for someone who thrives in a varied role where service, people, and administration are in focus. You have a professional and attentive approach and enjoy creating good interactions with visitors, staff members, and managers. You are flexible and see opportunities when conditions change, while also taking your own initiative and seeing what needs to be done. You enjoy collaborating with others and contribute with engagement, solution-focused thinking, and good conduct in daily work. About the Workplace You will be part of the unit Fees, Placement and Housing, which consists of 34 employees and is under the authority department. The unit is responsible for, among other things, reception and office maintenance at Storgatan 20. As an assistant, you contribute through your service, administration, and professional conduct to an operation with high quality and good service. The Health, Care and Social Services Administration is Malmö City's largest administration with approximately 6,600 employees. We are responsible for, among other things, home care services, care facilities, meeting places, home nursing care, rehabilitation, and welfare assistance handling. We work together to create a well-functioning and future-smart organization. With engagement, curiosity, and heart, we make everyday life easier for Malmö residents. Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable social development. Together with Malmö residents, we are developing an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö City as an employer here http://www.malmo.se/jobb Job Information Employment type: Permanent Scope: Full-time Number of positions: 1 Start date: By agreement Other Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents. Malmö City has been a Finnish administration area since 2015 and therefore has an obligation under the Minorities Act to inform about the Finnish minority's rights, offer services in their native language, and protect and promote their language and culture. Odotamme innolla hakemustasi!

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