Jönköpings Municipality is a large employer with hundreds of different professional roles. We are growing as the municipality develops with more residents, more housing, and greater services. We are always looking for new expertise – employees with different backgrounds and experiences, united by the common drive to create a better municipality to visit, live, work, and reside in.
Do you enjoy creating structure, providing good service, and finding solutions in everyday work? Do you have a talent for administration and enjoy working with many different contacts? Then the job as a Unit Administrator might be right for you. Help us develop our healthcare services in Sweden's ninth-largest municipality!
Welcome to Us
The Healthcare Services (HS) function in Jönköpings Municipality consists of 13 different HS Teams, plus one Home Team. Together we are approximately 460 engaged employees and include teams with nurses/specialist nurses, nursing assistants, pharmacists, occupational therapists, physical therapists/physiotherapists, rehabilitation assistants, as well as unit managers and unit administrators. You can read more about work within municipal healthcare here: https://www.jonkoping.se/jobba-inom-sjukvard-vard-och-omsorg
Your New Role
As a Unit Administrator, you have an important coordinating and administrative function within our operations. You are responsible for personnel administration tasks such as employment contracts, payroll reporting, scheduling, and invoice handling. The role also includes telephone service, administrative support to unit managers, and other administrative duties as needed. You are an important support in the daily administration of operations and handle both routine tasks and more complex administrative matters. The work involves many contact points and close collaboration with both managers and employees.
You work from our central office and serve as administrative support to two unit managers and their respective teams. You work in a team together with four other unit administrators, where you collectively ensure that the operations' administrative processes function smoothly and efficiently.
Your Qualifications
You have education in administration or economics at the upper secondary school level or higher, or other education that the employer deems equivalent
You have experience working in an administrative role
It is advantageous if you have experience with staffing and scheduling for employees with scheduled work hours
It is advantageous if you have experience working with the systems Proceedo, Visma, Multi Access, and Time-care Pool
It is desirable that you have experience working in healthcare services
You have strong knowledge of Swedish and express yourself well in both speech and writing
You have very good computer skills and strong knowledge of the Office suite
We are looking for someone who is service-oriented, self-driven, and well-organized. You plan and prioritize your work effectively, take responsibility for your tasks, and have a solution-focused and flexible work approach. You thrive in a coordinating role with many contact points, collaborate well with others, and have a professional manner. Furthermore, you feel confident supporting employees with simpler questions about IT and telephony, and find it easy to familiarize yourself with and work in different operational systems.
We place great importance on personal suitability!
What We Offer You
With us you get varied and independent work where no two days are the same. As an employee in Jönköpings Municipality, you also receive a secure employment and benefits such as:
Wellness allowance
Flexible working hours
Paid vacation in the first year of employment
Read more here: https://www.jonkoping.se/jobba-hos-oss/jonkopings-kommun-som-arbetsgivare
Good to Know
The position is a permanent role with start date immediately or as agreed. Working hours are during daytime, Monday to Friday with some possibility for remote work.
Selection is ongoing and interviews are scheduled for August 19 and 20. In your application, we would like to see a CV and attached diploma/certificate; you must also verify your experience through current employment certificates during the process.
This position is job-evaluated. Unit Administrator is found in base group C. For more information about the salary range for this position, see: https://www.jonkoping.se/jobba-hos-oss/jonkoping-kommun-som-arbetsgivare-/lon-och-lonestatistik
Want to Know More?
Contact Nina Meijer, Unit Manager Healthcare Team 6 via 036-10 24 63 or [email protected]
Trade union representatives: Union representatives at the Social Services Department
Together we make Jönköpings Municipality better – for everyone. With us you get more than a job. Welcome to apply for the position of Unit Administrator!
Jönköpings Municipality strives to offer an attractive workplace that is free from discrimination and provides equal opportunities for all.
Regarding the recruitment process, we have made decisions about recruitment channels and marketing. We therefore politely but firmly decline all inquiries about advertising and recruitment assistance.Jönköpings Municipality is a large employer with hundreds of different professional roles. We are growing as the municipality develops with more residents, more housing, and greater services. We are always looking for new expertise – employees with different backgrounds and experiences, united by the common drive to create a better municipality to visit, live, work, and reside in.
Do you enjoy creating structure, providing good service, and finding solutions in everyday work? Do you have a talent for administration and enjoy working with many different contacts? Then the job as a Unit…