About the Swedish Prison and Probation Service
The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. If we succeed, society becomes safer and more secure for everyone. We are the agency responsible for prisons, probation services, detention centers, and prisoner transport.
Job Description
We are now seeking an executive assistant for our operations, and together with your executive assistant colleague, you will work in close collaboration with management within the operational area.
In your role as an executive assistant, you support managers in personnel matters including work environment, rehabilitation, co-determination agreements (MBL), collective agreements, salary structuring, and personnel planning. The role also includes working with certain parts of the recruitment process.
As an executive assistant, you participate in management team meetings, negotiations, and safety committees, and you are responsible for preparing materials and producing minutes. In the local management group, you share responsibility with the prison manager for coordinating matters within your area. You will also participate in regional executive assistant meetings, maintain continuous contact with regional operational units as well as union representatives and external partners. Furthermore, you serve as support to managers on specific matters such as HR annual planning, operational planning, and follow-ups.
Qualifications
We are looking for someone who:
In the role of executive assistant, you need to be self-directed and take responsibility. As an executive assistant, you will support managers in various contexts, which means you must have high integrity and a strong ability to listen to and understand managers' support needs. As a person, you are service-oriented and have the ability to help others find solutions. You need to be stable, thorough, and structured in your work. It is of great importance that you act in accordance with decisions made, goals, policies, and guidelines, and that you respect the confidentiality requirements of your role. You plan, organize, and prioritize work efficiently. You take independent responsibility for your tasks and have a holistic perspective.
You thrive in a partially administrative role and are experienced in working in a structured and systematic manner, as the role involves coordinating and driving processes with multiple stakeholders simultaneously. The role involves many points of contact both within and outside the organization, and therefore high demands are placed on good communication and collaboration skills.
For us, it is important that you share the Swedish Prison and Probation Service's core values of a humane worldview, respect for the individual, and belief in people's willingness and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect both yourself and others. Furthermore, you are expected to contribute, through your approach, to ensuring that everyone is treated equitably. We place great importance on personal suitability.
We are looking for you who have:
• Academic education in a subject area relevant to the position, preferably in HR or personnel science, or alternatively other education combined with experience that the Swedish Prison and Probation Service considers relevant.
• Work experience in personnel/HR or equivalent experience that the Swedish Prison and Probation Service considers relevant for the position.
• Experience independently carrying out, leading, and supporting processes.
• Good knowledge of Swedish, both spoken and written.
It is also advantageous to have:
• Good knowledge of and experience with LAS (Employment Protection Act)
• Good knowledge of and experience with MBL (Co-determination in the Workplace Act)
• Good knowledge of and experience with collaboration
• Good knowledge of and experience with AML (Work Environment Act)
• Good knowledge of and experience with ATL (Work Time Act)
• Good knowledge of and experience with the importance of collective agreements.
Other Information
The Swedish Prison and Probation Service has chosen to eliminate the personal letter and replaced it with selection questions that are relevant to the position. Your answers to the selection questions and your CV form the basis for determining whether you are qualified to proceed in the process.
To be considered for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you uphold democratic values and the state values that govern the Swedish Prison and Probation Service's operations.
Certain positions are classified as security-sensitive, and a security vetting with criminal record check will be conducted before an employment decision is made. For some security-sensitive positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security vetting here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/
The position may involve civil contingency placement with the Swedish Prison and Probation Service. Read more about civil contingency placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/
Individual salary setting applies.
A probationary period may be applied.
The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.
To submit your application, click the application link in the job posting. Questions about how to apply and submit your CV should be directed to Varbi. Questions about specific positions will be answered by the contact person specified in the posting.
We kindly but firmly decline direct contact from staffing and recruitment agencies and sales representatives of job advertisements. The Swedish Prison and Probation Service has procurement agreements in place.About the Swedish Prison and Probation Service
The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. If we succeed, society becomes safer and more secure for everyone. We are the agency responsible for prisons, probation services, detention centers, and prisoner transport.
Job Description
We are now seeking an executive assistant for our operations, and together with your executive assistant colleague, you will work…