Are you a structured administrator who thrives in a role where you combine executive support with staffing planning? Do you want to contribute to a well-functioning operation together with engaged colleagues within highly specialized infectious disease care? Then this might be the position for you.
You will be offered
a varied assignment with significant responsibility and the opportunity to influence the operation's work methods
close collaboration with engaged nursing managers and experienced colleagues
the opportunity to develop work methods within executive support and staffing planning
work in a highly specialized care operation with interprofessional collaboration
a workplace where development, collaboration, and improvement work are a natural part of daily operations.
About the position
Infectious Disease Department 2/I54 is a collaborative unit where patients with infectious diseases and substance use disorders are treated. The Infectious Disease clinics provide highly specialized care for patients with conditions including hepatitis, tuberculosis, HIV, and immunodeficiency diseases.
At the Infectious Diseases Operation in Huddinge, there are also two additional infectious disease departments and an infectious disease day care facility. The operation works interprofessionally and has close collaboration between units as well as with other operations within the Acute and Reparative Medicine Theme.
As an executive assistant with staffing responsibilities, you work closely with nursing managers primarily at Infectious Disease Department 2/I54 and the nursing manager for the infectious disease clinics. You also maintain close collaboration with other staffing planners within Infectious Diseases.
The work includes, among other things
individual schedule planning
short- and long-term staffing planning
administration for new hires
management of permissions and credentials
assignment as local IT contact
personnel administration, such as employment documentation, statistics, overtime, and sick leave
invoice handling, purchases, quotes, and orders
meeting minutes
ongoing dialogue regarding staffing with corresponding functions within Infectious Diseases and other operations within the theme.
Working hours are 40 hours per week, Monday to Friday, 07:00–15:30 or 07:30–16:00. Remote on-call duty during holidays may occur. Executive assistants cover for each other during vacations and other absences.
We are looking for you who
work in a structured manner and plan, organize, and prioritize your work even when the pace is high
are self-directed and take responsibility for your tasks while driving them forward independently
have good collaboration skills and build well-functioning partnerships with managers, colleagues, and other functions
are service-oriented and demonstrate professional and solution-focused communication with others
are flexible and adapt quickly when the operation's needs or circumstances change.
We place great emphasis on personal suitability.
Qualifications
Requirements:
experience in administrative work
education or experience working with personnel administration systems, such as Tessa or Heroma
Meritorious:
experience working as a staffing assistant in 24-hour operations
experience with individual schedule planning
familiarity with Heroma, Tessa, Navet, EK, Take Care, and Microsoft Office.
About the recruitment process
The announcement is published during the vacation period. The selection process is planned to begin during week 33. During the vacation period, we direct questions about the position to the contact person listed below.
With your application, you must attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly explain why you are suitable for the role. Answering the questions is a requirement for your application to be considered complete.
Prior to the appointment of a position involving the care of children and young people, the person offered the position will be checked against the suspicion and burden registry. You can read more about the recruitment process and what checks are performed at Karolinska here.
As an employee at Karolinska University Hospital, you may be subject to civil contingency placement. Read more about what this means here.
If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager if you become a candidate for employment.
For permanent positions, a probationary period may be applied.
Acute and Reparative Medicine Theme
The Acute and Reparative Medicine Theme consists of six medical units (Acute, Trauma/acute surgery and orthopedics, Plastic and Craniofacial Surgery, Otolaryngology, Hearing and Balance, and Transplantation).
You can read more about us here.
Applying for a job in Region Stockholm
We strive for equality and fairness in our workplace and welcome applicants with diverse backgrounds and circumstances.
We only accept applications through this system. Apply by clicking the "Apply" button. Applications by mail or email will not be considered. We decline direct contact from staffing and recruitment companies and sellers of additional job listings.
Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, please contact the contact person listed in the announcement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information relevant to the current position.
Region Stockholm is responsible for healthcare, public transportation, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together, we create Europe's most attractive metropolitan region.
Read more about what it's like to work with us at Region StockholmAre you a structured administrator who thrives in a role where you combine executive support with staffing planning? Do you want to contribute to a well-functioning operation together with engaged colleagues within highly specialized infectious disease care? Then this might be the position for you.
You will be offered
a varied assignment with significant responsibility and the opportunity to influence the operation's work methods
close collaboration with engaged nursing managers and experienced colleagues
the opportunity to develop work methods within executive support and staffing…