Chief Coordinator for the Community Development Administration

Järfälla kommun · plný úvazek

Järfälla, Švédsko

The Community Development Administration in Järfälla Municipality plays a central role in the development of one of Sweden's most expansive municipalities. We are responsible for issues that affect people's daily lives and the municipality's long-term development, from urban development and infrastructure to environmental and property matters. We are now seeking an experienced and qualified chief coordinator who wants to be a key person in the administration's leadership. The role suits you if you thrive in a complex organization, are service-oriented, handle a high pace, and are very stress-resilient. You have high integrity and are driven by creating structure, efficiency, and quality in leadership's daily operations. With us, you will: • work closely with administration leadership and together with the administration director. • be a central coordinating function with significant independent responsibility and contact points throughout the municipality. • contribute to the development of administrative processes, working methods, and governance. • work in a socially important organization where your work has direct significance for the operation's quality and efficiency. The position comprises 60 percent of full-time. 1 position(s). WORK DUTIES As chief coordinator, you provide qualified support to the Community Development Administration's leadership and primarily the administration director. The role requires that you can independently plan, prioritize, and coordinate multiple parallel processes while handling matters of varying complexity and often sensitive nature. Your main work duties include, among other things: • serve as qualified administrative and coordinating support to administration leadership. • be responsible for advanced calendar and meeting coordination with many internal and external stakeholders. • together with the administration director, plan and administer leadership meetings, workshops, conferences, and other forums. • coordinate materials, presentations, decision documents, and reports for leadership meetings. • follow up on decisions, assignments, and measures to ensure implementation and delivery. • coordinate and develop administrative processes, routines, and working methods within the administration. • coordinate internal and external events, representations, and operational activities. • handle orders, invoice flows, and other financial administrative processes with high quality and accuracy. • support leadership in matters concerning communication, collaboration, and internal coordination. • identify efficiency opportunities and actively contribute to developing the administration's administrative support. You are expected to be a proactive partner to leadership, where you not only handle incoming tasks but also anticipate needs, initiate improvements, and create conditions for effective leadership. QUALIFICATIONS We are seeking someone with several years of experience in qualified administrative work within the community development field at the leadership level and who has experience working independently with significant responsibility. The position requires: • post-secondary education in advanced administration, public administration, economics, or other relevant field. • at least five years of current experience in qualified leadership support, executive support, coordination, or similar function at strategic or operational level • documented experience supporting leadership groups, managers, or larger operations from municipal or other politically governed organization within community development activities. • knowledge of public administration and the laws and regulations governing municipal operations. • experience independently planning, coordinating, and conducting meetings, conferences, and operational activities. • experience in invoice handling and administrative processes within economics. • very good system proficiency and advanced knowledge of Microsoft 365, especially Outlook, SharePoint, OneNote, PowerPoint, Teams, Word, and Excel. • very good ability to express yourself professionally in Swedish, orally and in writing. It is an advantage if you have: • experience in operations development, process development, or project management. • experience in case management, board administration, or work close to political decision-making processes. • experience with Raindance or equivalent financial system. To succeed in the role, you need to be confident in your profession and thrive in an environment where the pace is high and where conditions can change quickly. We place great emphasis on personal suitability. Employment form: Permanent employment. Duration: Indefinite. Järfälla Municipality is an employer that invests in its employees and offers good opportunities for development and career paths. You can exchange vacation days and receive fitness compensation and other great benefits. Our office is centrally located in Jakobsberg Center. It is easy to get there by public transportation; for example, it takes 20 minutes by commuter train from Stockholm Central Station. Read more about what it's like to work with us at https://www.jarfalla.se/jobbaijarfalla Personality tests will be part of the recruitment process. Welcome with your application! We decline all offers of advertising and recruitment assistance in connection with this ad.