Executive Assistant to the Municipal Director, Sollentuna Municipality

We are now seeking an Executive Assistant to the Municipal Director at Sollentuna Municipality – a place full of opportunities. The role of Executive Assistant means being a close and reliable colleague to the Municipal Director – a person who creates structure, continuity, and security in a day where pace varies and questions are often complex. The position requires integrity, good judgment, and the ability to see the bigger picture in a politically governed organization. Here you have the opportunity to contribute to making the municipality's leadership function smoothly and professionally, while becoming an important part of an environment where service and quality are central. Responsibilities As a management support professional, you work closely with the Municipal Director and contribute both strategically and administratively in daily operations. You are responsible for meeting administration where you plan, coordinate, and prepare internal and external meetings – from management groups to political forums. This includes creating good conditions for well-functioning meetings and ensuring that the right materials are in place at the right time. The work also includes protocols and document management where minutes, decision documents, and service reports are written, quality-assured, and distributed. Contact with both internal and external stakeholders is extensive, and the role serves as the first point of contact for questions and matters – always with professional correspondence and a welcoming demeanor. The position also includes calendar and travel planning where the Municipal Director's time is prioritized and structured. Travel and arrangements are booked and planned with care. By quality-assuring routines and documentation, you contribute to maintaining high standards and good quality. Qualifications The role requires a high school diploma. Post-secondary education in administration, law, political science, or similar is a merit. Experience with qualified administrative work in the public sector is required. We see that you have excellent ability to express yourself in Swedish, both verbally and in writing, as well as good English and experience handling various IT systems, document management systems, and digital meeting technology. It is an advantage if you have experience from municipal operations, are experienced in writing service reports, have worked with project administration or coordination, and have knowledge of confidentiality management according to the Public Access to Information and Secrecy Act. We are looking for an employee who is organized and has the ability to prioritize, plan, and create order even when many things happen at once. You are clear and professional in your communication, which you combine with a warm and service-oriented demeanor. Integrity and good judgment are crucial, especially when handling sensitive information and situations. We see that you are very flexible and solution-oriented in an environment where conditions can change rapidly. Independence combined with good teamwork skills means you contribute to the whole. Your understanding of municipal administration and political decision-making processes is valuable, as is the ability to work under time pressure without compromising quality. Before employment, a background check and registry extract will be conducted. We welcome your application! What We Offer Welcome to Sollentuna – a municipality full of opportunities! Together, we make Sollentuna better every day for our residents, entrepreneurs, and organizations. We have clear and ambitious goals to create security, welfare, and sustainable growth. We offer you a meaningful and enjoyable job in a stable environment where ambition levels are high. With us, you get fantastic colleagues who want to make a difference for others. We are now looking for you who are innovative, responsible, and welcoming. Join us on the journey toward making Sweden's most attractive municipality! Open to Everyone We focus on your skills, not your other circumstances. We are open to adapting the role or workplace to your needs.

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