Company Coordinator

Vatten & Miljö i Väst AB · plný úvazek

Falkenberg, Švédsko

We at Vivab work wholeheartedly for a sustainable future with clean and good drinking water, healthy waterways, and reduced waste. Vivab is a municipal company and an important player in green societal development at the center of the west coast. We want to change how we build our communities and take care of our resources. We do this by offering sustainable water and waste services and inspiring you toward sustainable consumption. Together we can make it possible! Security Clearance Vivab conducts security-sensitive operations. Therefore, we conduct security clearance for all employees in accordance with applicable legislation and guidelines. Protected Personal Information If you have protected personal information, you should not apply digitally via the link. Instead, contact the recruiting manager according to the announcement, and you will receive help with a secure application process. 1 position(s). About the Workplace Are you an experienced and driven company coordinator who wants to combine structure and collaboration skills with a commitment to sustainable development - Welcome to apply for the position and become one of us in our staff department! Vivab works wholeheartedly for a sustainable future with clean and good drinking water, healthy waterways, and reduced waste. Vivab is a municipal company and an important player in green societal development at the center of the west coast. We want to change how we build our communities and take care of our resources. We do this by offering sustainable water and waste services and inspiring you toward sustainable consumption. Together we can make it possible! Job Responsibilities As a company coordinator, you have a central role in the company's work with management and board activities. The role combines responsibility for document and information management with administrative coordination tasks linked to the company's governance and internal support processes. As a central coordinating function, you contribute to creating structure, quality, and good order in the company's document and information management. An important part of the assignment is to drive work toward more digital, efficient, and sustainable solutions. By identifying improvement opportunities and participating in development initiatives, you contribute to developing methods for handling, storing, and accessing information. You also participate in investigations and development work and ensure that archive and information management are conducted in accordance with applicable legislation and internal governing documents. In your role as company coordinator, you are part of a staff department together with the head of staff, document controller, and procurement coordinator. In work coordinating personal information, you also collaborate closely with the security unit. Examples of work tasks that will be included in the role: Coordinate and manage case handling in the board and management group. Handle general administration within the company. Provide operation-related support based on the company's needs. Be a central contact and coordination function. Administer the general meeting. Manage ordering of office supplies. Participate in development work, assignments, and work groups. Conduct or assist in investigations. Provide administrative support in areas such as GDPR, public access and confidentiality, archive matters, and corporate law. Qualifications Who Are You? You are someone who seeks new perspectives, challenges, and drives for new solutions and ways of working. You work in a structured manner and have the ability to convey your knowledge to others, while being responsive to the operations' needs and wishes. You are unpretentious, have an easy time collaborating with others, and contribute to good relationships through a professional and solution-oriented approach. You have good communication skills and listen actively to create understanding and alignment, and you provide feedback and handle matters in an open and constructive manner. Requirements for the Position: • Education in records management or archive and information science, or other post-secondary education that the employer considers equivalent. • At least 3 years of experience with similar work tasks. • Knowledge and experience of information management in public administration. • Good knowledge of regulations regarding public access and confidentiality. • Ability and interest in developing methods around filing systems and e-archives. • Good Swedish in speaking and writing. • Knowledge of English to be able to read and understand texts. Scope of Employment Application Apply by: 2026-10-09 Start date by agreement. Other Information Location in Falkenberg with the possibility to work part of the week at another location/from home, this is arranged in agreement with your manager. In this recruitment, we conduct continuous selection - We look forward to your application! Salary form: Monthly salary. Type of employment: Permanent employment. Duration: Permanent, start date: 2027-01-11. Working hours: Daytime.