Back Office Coordinator for Group Company

Are you a structured and service-oriented person with excellent technical understanding and high digital competence? We are looking for a Back Office Coordinator who wants to take a central role in our group and help ensure that daily operations and management work run smoothly and efficiently. About the role As a Back Office Coordinator, you will work broadly with administration, coordination, and qualified support to the group's management. You will become an important contact person for management, employees, IT suppliers, and other external partners. The role suits you if you enjoy creating order, staying one step ahead, and ensuring that meetings, calendars, digital tools, and administrative processes work efficiently. Your main responsibilities will include: - Provide ongoing administrative and practical support to the group's management - Manage management calendars and book, coordinate, and reschedule meetings as needed - Plan and coordinate internal and external meetings, management meetings, and other activities - Prepare agendas, presentations, meeting materials, and other documentation - Document meetings and follow up on decisions, activities, and deadlines - Coordinate travel, hotels, conferences, and other bookings - Coordinate and develop administrative and digital routines within the group - Provide basic technical support and user assistance to colleagues - Serve as contact person with external IT and system suppliers - Administer users, permissions, and digital systems as needed - Handle documentation, agreements, registers, and archiving - Serve as contact person with suppliers and other external parties - Handle invoice documentation, orders, and basic financial administration - Update information in the group's systems and ensure good data quality - Prepare compilations, reports, and decision-making materials - Help wherever needed and contribute to a well-functioning office The position's content can develop over time based on business needs and your strengths. Who are we looking for? We are looking for someone who is thorough, takes responsibility, and is experienced in handling multiple tasks and priorities simultaneously. You prefer to stay one step ahead, see what needs to be done, and take your own initiative to drive work forward. You have a strong interest in technology, excellent computer skills, and feel confident working in different digital environments. You learn new systems quickly and can independently solve basic technical problems. Requirements for the position - Experience in administration, coordination, management support, back office, or a similar role - Experience in calendar management, meeting coordination, and follow-up - Excellent computer skills and high general system understanding - Very good knowledge of Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams - Ability to quickly understand and work efficiently in new programs and digital systems - Very good ability to express yourself in Swedish in speech and writing - Good ability to communicate in English - A structured working method and a good eye for detail - High integrity and ability to handle confidential information Knowledge of SharePoint, OneDrive, CRM, financial, or other business systems is advantageous. As a person, you are unpretentious, solution-oriented, and service-minded. You are comfortable interacting with both internal and external people and can quickly adapt when priorities or conditions change. What we offer With us, you will get a central and varied role with the opportunity to influence both working methods and routines. You will become part of an entrepreneurial group with short decision paths, great commitment, and a focus on continued development. We also offer: - A varied role with significant personal responsibility - Close collaboration with the group's management and operations - Opportunity to develop together with the group The position is a full-time/part-time employment located in Mariestad. Start date as soon as possible. Send your application with CV and a brief presentation to [email protected]. Selection and interviews are ongoing, so don't delay submitting your application. If you have questions about the position, feel free to contact us via email: [email protected] We look forward to your application!

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