Archive Registrar at the Traffic Office

Stockholms kommun · plný úvazek

Fleminggatan 4, Stockholm, Švédsko

Stockholm – our capital with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm. The Traffic Office is responsible for maintaining and developing Stockholm's public spaces so that they are safe, attractive, accessible, and sustainable. The mission includes everything from managing the existing urban environment to implementing strategic investment projects and planning for tomorrow's growing metropolis. To carry out our mission, we are approximately 500 colleagues, primarily located in the newly renovated premises of the Technical Committee Building on Kungsholmen. Together, we ensure that Stockholm continues to be a city at the forefront with sustainable transport solutions and vibrant environments, both today and in the future. Welcome to us With us, you work where things happen, in the heart of our beautiful capital. The Information Management Unit is part of the Operations Support Department, which provides support in HR, IT, security and preparedness, feedback management, and committee administration. We are 17 employees, each with different responsibilities but with one and the same goal: to manage and support the Traffic Office's information-related development in the areas of archives and records management, information security, and data protection. The Information Management Unit also works on behalf of the Development Office. Now we are looking for you who value providing good service to both colleagues and the public in matters that can range from finding a blueprint for a specific building to retrieving agreements related to the city's various partnerships and projects. These can be both simple and quick questions but also more complex ones that require further investigation. We offer We have a safe workplace where we help and support each other and together care for a good work environment. You are offered professional development and of course you are given good opportunities for participation and influence. Work environment and health are important to us. We offer wellness allowance, wellness time, and the opportunity to participate in wellness activities. Please read more about our benefits and what it is like to work in Stockholm City. Your role As an archive registrar, you are part of a work team with three additional archive registrars. The archive registrars work between two locations: the technical archive, which is located in the City Archives facilities on Liljeholmskajen, and the contracts archive in the Technical Committee Building on Fleminggatan. The starting point is that you share your time between the two workplaces, which makes the work varied, but also requires that you are flexible and can adapt with short notice. Our focus area is to make public documents accessible and release them in accordance with the principle of public access to private individuals, businesses, authorities, consultants, our own employees, and others. You work with scanning and registering agreements, blueprints, technical documentation, and other documents. When releasing public documents, confidentiality assessments are also included. Customer contacts occur via email, visits, and telephone. Since we need to be available during our opening hours, we must work on-site and the possibility of remote work is therefore limited. Your competence and experience Since we have a lot of contact with both internal and external people, you need to be attentive, have good customer service skills, and communication ability. You treat others in a calm and stable manner. We place great emphasis on you being a structured, orderly, and thorough person who takes responsibility for driving your own work forward. You need to be flexible and enjoy collaborating so that daily work becomes as efficient as possible. We are looking for you who have relevant post-secondary education (for example in public administration, digital information management, records management, or archives) or equivalent professional experience that we assess as equivalent good knowledge of laws and regulations concerning public documents, primarily the Freedom of the Press Act and the Public Access to Information and Secrecy Act current and several years of work experience from work in archives, records management, or other administrative activities with a focus on information management in the public sector that the employer assesses as relevant good ability to express yourself well in speech and writing in Swedish basic knowledge of English basic IT skills, primarily in the Office package and ability to quickly learn new systems. It is meritorious if you have worked as a document controller or equivalent in infrastructure projects practical experience in applying primarily the Freedom of the Press Act and the Public Access to Information and Secrecy Act in releasing public documents experience handling security-classified documents Great weight will be placed on personal suitability, motivation, and engagement for the position. We warmly welcome your application! We view diversity as enriching and welcome all applicants. Other information In the technical archive on Liljeholmskajen, there is some heavy lifting involved. Handling blueprints, moving archive boxes, and similar work is an active job that requires some endurance and strength. As part of the recruitment process, we will use work psychological tests. Employment with Stockholm City involves placement in a security classification. A security vetting with records check according to the Security Protection Act (2018:585) will be conducted before a decision to employ. Stockholm City works with competence-based recruitment aimed at recognizing each person's competence and thus counteracting discrimination. Please remember never to upload police records extract (Data Protection Regulation, GDPR) in connection with your application.