Archivist for the Preschool Administration

Malmö kommun · plný úvazek

Kalendergatan 1, Malmö, Švédsko

Ref: 20261892 We are now seeking an engaged and driven archivist for a parental leave cover position of approximately 12 months. With us, you will have the opportunity to work with the history, present, and future of Malmö's preschools and be part of an organization that values innovation and social benefit. Duties As an archivist, you will have a central role in coordinating the administration's archive organization and ensuring that archival care and information management maintain high quality. You are responsible for applying and monitoring compliance with relevant laws and regulations, with particular focus on the principle of public access. In this role, you will serve as expert support on archive matters and conduct disposal appraisals and prepare decision-making documents for the board. You will work closely with the information security coordinator, data protection officer, and other colleagues to quality-assure the handling of public documents, from registration to archiving or disposal. Additionally, you will support users of the administration's document and case management systems and contribute to developing routines, governing documents, and working methods within the archive area. Through training initiatives and information dissemination, you will help the operations strengthen transparency and good information management, while contributing to building a modern and efficient archive organization. We believe that you, like us, have a desire to work with document and case management through smart solutions and digital systems to best support the preschools and promote transparency for today's and tomorrow's citizens. Qualifications We are seeking someone who has: Academic qualification equivalent to a bachelor's degree (180 credits), of which at least 60 credits in archival science Experience in archive management, registration, and case management Experience working in digital document and case management systems Good knowledge of laws and regulations governing document management in public operations, including public access and confidentiality legislation Good proficiency in Swedish, both spoken and written It is meritorious if you have: Education in public access and confidentiality Experience conducting information and training initiatives Experience leading and coordinating work within document and case management Experience working in the document and case management system Platina Experience preparing archive reports and guidelines for archive management. We are seeking someone with good judgment and the ability to make well-founded prioritizations even in complex situations. You work in a structured manner, plan and organize your work efficiently, and meet set deadlines. As a person, you are self-directed, take responsibility for your tasks, and drive your work forward with your own initiative. You are also quality-conscious, thorough, and have a strong focus on delivering results of high quality. We warmly welcome your application! About the Workplace The Board Office is a central support function within the preschool administration and serves as the hub for the administration's governance, case preparation, and legal support. The unit is responsible for coordinating, quality-assuring, and developing processes related to the board's case preparation, document and archive management, legal support, as well as information security, crisis, and preparedness matters. The Board Office supports preschool operations, administration management, and the board, and contributes to good governance, transparency, and quality in decision-making processes. As a team, we value collaboration, knowledge sharing, and flexibility. We benefit greatly from each other and appreciate our well-being and positive spirit. ⁠The Preschool Administration is one of Malmö's largest administrations. We have approximately 4,500 employees who daily meet approximately 15,500 children and their guardians at one of our 180 preschools. Within preschool services in Malmö city, you receive ongoing professional development, clear career opportunities, and close management. Read more at http://www.malmo.se/förskolekariär Malmö city's operations are organized in 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with Malmö residents, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö city as an employer here http://www.malmo.se/jobb Job Information Employment Type: Fixed-term employment Scope: Full-time Number of Positions: 1 Start Date: January 2027 Other Information As a candidate, we recommend that you check your spam folder during the application period to ensure you do not miss reply emails from Malmö city. Please note that Malmö city has removed the personal letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for those applying for jobs with us. Your answers will be an important part of our selection process. Malmö city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can help us as an employer fulfill the needs of Malmö residents.