Facilities Management Supervisor at the City Executive Office – Establishment of In-House Operations

Stockholms kommun · plný úvazek

Ragnar östbergs plan 1, Stockholm, Švédsko

The City Executive Office is the administration of the City Council. We are responsible for directing, monitoring, and developing the city's operations based on the vision and budget decided by the City Council. We are over 390 employees who mainly work with strategic issues that are of great importance to the city's operations. We are facing an exciting change where we are taking over facilities management in-house. Now we are looking for a supervisor who wants to be part of it from the beginning and build up an operation with high quality, good service, and clear working methods. Welcome to us As a supervisor, you will have a central role in the startup and in ongoing operations. Together with the unit manager, you will plan the operation, develop routines and working methods, and lead the daily work for three facilities management staff. You will combine supervision and development with some practical work and become an important part of creating clean, safe, and pleasant work environments. Here you have the opportunity to influence how a new operation should function – from the start and going forward. You will become part of the Internal Services unit, which consists of 11 employees. We are responsible for several internal functions that make the day-to-day activities work for politicians, officials, and City Executive Office employees – including facilities, premises, security, IT and telephony, office services, and administration. What we offer We offer an exciting role with great responsibility and good opportunities to influence the operation's development and working methods together with the unit manager. We also offer an attractive workplace in a central location on Kungsholmen that includes some of the city's most exciting and unique buildings, such as Stockholm City Hall. With us, the climate is positive, warm, and collaboration-oriented. You will work with engaged and experienced colleagues who have a strong drive and focus on the operation's mission. There are good development opportunities in the city, and we offer wellness benefits and other benefits according to the collective agreement. Feel free to read more about Stockholm as an employer and our benefits. Your role As a facilities management supervisor, you will have a central role in building up our new in-house operation. Together with the unit manager, you will participate in planning how work is to be organized, establish working methods and routines, and create structure for daily operations. Once the operation is in place, you will be responsible for planning, supervising, and monitoring the daily facilities management work. You will lead and assign work for three facilities management staff and ensure that facilities management maintains high and consistent quality. You will also be close support to the unit manager on matters related to daily operations and the operation's continued development. The role combines supervision and development with some practical work. If needed, for example due to absence, you will also participate operatively in facilities management. This is a role for you who enjoys creating structure, finding solutions, and making things happen – and who is motivated by the opportunity to be part of building up an operation from the ground up. Your competence and experience For this position, we are looking for you who have • Training in facilities management or other training that the employer considers equivalent • Documented experience in cleaning work and daily facilities management • Experience with cleaning machines and experience using cleaning equipment safely • Good communication skills in Swedish, both spoken and written • Good computer skills and ability to work in digital systems. It is advantageous if you have • Experience in supervision • Experience in scheduling and personnel planning • Experience working with follow-up and documentation • Experience from administrative work such as purchasing materials and handling invoices • Experience being part of starting up or developing an operation • Experience cleaning culturally historic buildings. To succeed in the role, you are structured and responsible with a genuine interest in the mission. You have clear and present leadership that creates engagement and a good work climate in the group and strong communication skills. As a person, you are service-oriented and quality-conscious, and your good collaboration skills mean that you work well with the team and with other functions. Not least, you have the ability to find smart solutions and are flexible so that you can quickly adjust when circumstances change, or when things need to be reprioritized on short notice. We will place great emphasis on your personal qualities. We are curious about who you are, what you can do, and what you want. Do you recognize yourself in the description above? We warmly welcome your application! Your application and recruitment process We recruit without a personal letter in this recruitment to strengthen the focus on the competencies and experience required for this role. When assessing your application, we will only base our assessment on your CV and a number of questions regarding the qualifications above, which you will answer when you apply for the position. We ask that you answer the questions concretely and briefly, and that there is a clear connection between your answers and your CV. So you don't need to prepare a personal letter. This recruitment includes tests as part of the assessment in connection with selection. Other The position will be filled subject to necessary decisions being made. This position is placed in a security classification, which means that a security check and criminal record check will be conducted in accordance with the provisions of the Security Protection Act. Stockholm takes a competence-based recruitment approach that aims to recognize each person's competence and thereby counteract discrimination. Remember never to upload a criminal record excerpt from the Police (Data Protection Regulation, GDPR) in connection with your application. Read the full job posting and apply on our website under Vacant Positions.