Administrator, Temporary Position

Malmö Universitet · plný úvazek

Malmö, Švédsko

Malmö universitet is an innovative, urban, and international institution of higher education that, thanks to dedicated and experienced staff, contributes to societal development. At our university, teachers, researchers, and other professionals with various expertise work together to conduct high-quality education and research. All professional categories and roles are important. You are welcome to apply for a job with us! You can read more about what it's like to work at Malmö universitet here: https://mau.se/om-oss/jobba-hos-oss/ About the Position We are seeking an Administrator for a short-term temporary contract. You will be part of the Joint Operations Support department and work at the administrative office KS, which provides administrative support to the Faculty of Culture and Society. You will be placed at one of the faculty's three institutes – the Institute for Urban Studies. Content and Responsibilities As an administrator, you will provide general administrative support to the institute's staff and unit heads, as well as specific support to the prefect. Examples of tasks include managing temporary employment contracts, administering time sheets, onboarding and introducing new employees, auditing invoices, and assisting with travel expense management. You may also be responsible for taking minutes and notes, as well as assisting in the planning of conferences or events of various kinds. Qualifications You should have experience with similar administrative work in a university or higher education environment. We require that you are comfortable working in a digital environment and proficient in programs such as Outlook, Word, and Excel in MS Office. Experience with relevant administrative systems such as Primula or Proceedo is a merit. Since you will partly work in an international environment where both verbal and written communication can occur in Swedish as well as English, it is important that you have excellent skills in both languages. You should have an interest in administrative tasks, possess strong service orientation, and excellent organizational skills. You take personal responsibility for your work with support from other staff members at the office. Since you will work as a hub with many contact points, the ability to collaborate and build good relationships is of great importance. We will place significant weight on personal suitability. Information Helene Waldeck, Administrative Director, mailto:[email protected] Christina Magnusson, HR Partner, mailto:[email protected] Regarding the recruitment process, Malmö universitet has decided on recruitment channels and marketing. We therefore decline all offers of advertising and recruitment assistance in connection with this job posting. Application You apply for the position via Malmö universitet's recruitment system by clicking the "Apply" button. As an applicant, you are responsible for ensuring your application is complete in accordance with the instructions below and that it is submitted to the university no later than 2026-09-22. Your application should be written in Swedish, English, or one of the Scandinavian languages. As an applicant, you are responsible for ensuring your application and attachments are translated if necessary. Your application should include: CV Relevant grades and certificates A brief account of no more than 1 page describing your experience, background, and competence related to the position you are applying for and how this makes you the most suitable candidate Other Information This is a temporary position comprising 50% and up to 6 months or by agreement. Malmö universitet is a workplace and institution of higher education that strives for an open and inclusive approach, where gender equality and equal conditions add value to our operations. Malmö universitet applies individual salary setting. Start Date 2026-10-15 or by agreement. Trade Union Representatives SACO: [email protected] SEKO: [email protected] OFR: [email protected] We look forward to receiving your application!