Administrator for the Care Administration

Together we provide care and support to residents who need it for various reasons. Our activities include, for example, special housing, social services, home care, personal assistance, and family support. We focus on the individual and provide good service. We take into account wishes from those we serve and their relatives. Through respectful and attentive service, we build security and quality in our operations. The Care Administration is seeking an engaged administrator who wants to be an important part of the administration. With us, you will have independent and varied work where you have great responsibility while working closely with a colleague and together supporting the entire administration. We are looking for someone who enjoys having many contact points, likes order and structure, and enjoys finding solutions when challenges arise. About the Position The position has a main focus on financial administration. You are responsible for your own work area while together with your closest colleague ensuring that the entire administrative function works well. You each have your own main responsibility but work closely together and can cover for each other during absences. The work is varied and involves both independent tasks and close collaboration with colleagues, managers, and other functions within the municipality. Key Responsibilities Your main tasks include: Responsibility for handling, reviewing, and coding supplier invoices. Managing customer invoicing within certain operational areas. Investigating and resolving discrepancies and answering questions related to invoice handling. Responsibility for ongoing financial administration tasks within your area of responsibility. Investigating discrepancies and troubleshooting matters related to the purchasing and invoicing process, and contributing to the development of efficient administrative routines. In addition to your main responsibility, you work together with your colleague to ensure professional and well-functioning administrative support to the Care Administration's operations. Tasks include: Responsibility for staffing the reception at the social office and providing professional service to citizens, visitors, and partners. Performing operational administrative tasks with special focus on social services operations. Administering the administration's official email inbox and responsibility for daily mail handling. Handling archive matters and document management. Collaborating with fee administrators and providing support in the fee administration process when needed. When needed, participating in the preparation and compilation of statistics and materials for regular reporting and follow-up. Contributing to the development, digitalization, and quality assurance of administrative processes and working methods. Who Are You? We are looking for someone who is a confident and self-sufficient administrator with good ability to plan and prioritize your work. You learn new tasks and systems easily and enjoy developing working methods when opportunities arise. You are service-minded and have a professional approach, both toward colleagues and the citizens you meet. Even when the pace is high, you remain calm and work in a structured manner. To succeed in the role, we believe you are: Independent and responsible. Structured and thorough. Solution-oriented and proactive. Flexible and enjoy varied tasks. Collaboration-oriented with good social skills. Service-minded and professional in your approach. Interested in digitalization and continuous improvements. Qualifications We are looking for someone who has: Post-secondary education in administration, economics, or another area deemed relevant by the employer, or several years of equivalent work experience in the field. Experience with financial administration work, preferably within public sector operations. Competence and experience with fee administration. Good computer skills and easy ability to learn new digital systems. Good ability to express yourself well in Swedish, both spoken and written. It is meritious if you have experience with: Municipal operations or social services. Financial systems and operational systems in the public sector. Work with digitalization, improvement initiatives, or development of administrative processes. Other Information and Benefits Selection and interviews take place continuously during the application period. Benefits As an employee of Skara Municipality, you will receive a wellness allowance. In many roles, we apply flexible working hours with good opportunities for remote work and trust-based management. We have worked strategically for several years on sustainable working life, which means we can offer a workplace with good development opportunities, balance between leisure and work, and sustainability throughout your working life. We understand that skills development is an important part for you to thrive as society changes. About Skara Municipality Approximately 1700 people work in Skara Municipality in many different professional roles. Everyone is important for us to provide our residents with the best possible service. We are responsible for childcare, schools, elderly care, urban planning, individual and family care, parks, food, environment, culture, leisure, and much more. We work together toward the UN's global goals, which focus on social, economic, and environmental sustainability. All offers of recruitment and advertising assistance are declined. We only accept applications digitally through our recruitment program Varbi. Use the button at the bottom of the ad. If you have protected personal information, you should contact the contact person specified in the ad. In connection with recruitment, you as a job seeker have the right to receive information about starting salary, starting salary range, and relevant regulations applicable to the position. Read more here. If you want to know more about Skara Municipality, you can find information at www.skara.se Skara Municipality is part of Skaraborg. If you want to know more about life in Skaraborg, read here: Livet i Skaraborg

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