Administrator for Educational Institution

About the Position We are now seeking an administrator for an extended assignment at an educational institution in Gothenburg due to parental leave. The position is divided between work with facilities and infrastructure at one of its departments as well as administration and coordination of a competence center. The role involves many contact points and close collaboration with managers, researchers, administrators, and external partners. Typical Responsibilities: Facilities and Infrastructure (approximately 50%) - Support the administrative manager in facility-related projects and handle facility matters and fault reports. - Serve as the point of contact for facility issues with internal and external parties - Support the institution's work on efficient use and development of facilities, workplaces, and work environment. - Handle matters regarding furniture, signage, and temporary workstations, and contribute to order and safety in the facilities. - Participate in the institution's joint operational support through work in the infrastructure group and at internal events Competence Center (approximately 50%) - Plan, prepare, and administer board meetings, seminars, conferences, and other events - Manage invitations, distribution, minutes, documentation, reports, and record-keeping. - Contribute to budget monitoring, financial summaries, billing documentation, and payment follow-up together with the responsible economist. - Administer contact registers, agreements, and project-related tasks, and provide support to national and international collaboration projects. Assignment Period and Scope The Administrator position is a full-time consultant assignment starting 2026-10-01 and runs for approximately 15 months (until January 2028). Requirements for the Position: • Upper secondary education or equivalent • At least three (3) years of work experience in administration • Ability to handle basic financial summaries in Excel and use Word. • Ability to communicate fluently in Swedish and English, both verbally and in writing. • Ability to independently structure and organize your work For us to be able to move you forward in the process, you must clearly demonstrate in your CV that all the above requirements are met. Specify which assignment(s) demonstrate the requested experience. Time periods should be stated in years and months YY-MM. Meritorious for the Position: - Work experience from an academic environment - Relevant post-secondary education applicable to this position (e.g., in administration, economics, or project management) - B-category driver's license - Reference (1 to 2) from similar assignments that are relevant to compare About You To succeed in the role of administrator, you are a person who enjoys collaborating with others and appreciates working in an academic and international environment. You have high social competence, are attentive, and treat people with respect. Furthermore, you are self-driven, well-organized, and have a strong ability to plan and organize your work efficiently. You actively contribute to an inclusive workplace where diversity is valued. To ensure competence-based recruitment, work psychological tests may occur. We will place great emphasis on personal suitability. Selection takes place on a rolling basis with the final application deadline of 2026-08-31 Contact Information If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter: Maja Nyström via Adecco's switchboard 010 – 173 73 00 or email: [email protected] If you have questions regarding registration, please contact support at [email protected] We look forward to receiving your application!

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