Administrator at Upper Secondary School

Torsås kommun · plný úvazek

Torsås, Švédsko

Torsås Municipality - a municipality characterized by closeness and quality of life in southern Kalmar County. The municipality, with approximately 7,000 residents, can be described as Sweden in miniature. Here you'll find the sea, coast, beaches, plains, lakes, and forests. The economy is dominated by manufacturing but also has great potential in tourism and other sectors. We can offer a high quality of life with closeness and great security for residents and visitors. Torsås Municipality has five administrative divisions and two fully owned companies. In Torsås Municipality, we dare to find new solutions, think big, and come up with exciting ideas. To succeed, we work closely together. We collaborate toward a common goal: to give everyone living here the best conditions for a good life. Our closeness is evident in how we leverage each other's strengths. The fact that departments and operations work closely together means there's never far between employees and management, which in turn leads to short decision-making paths and close collaboration. Torsås Municipality's values are built on the words Participation, Development, Clarity, and Security. An approach that every employee and elected representative demonstrates in daily work and in interactions with citizens and customers. Korrespondensgymnasiet is an upper secondary school offering distance education for complete programs in Business, Humanities, Social Studies, and Natural Science. Our school is aimed at students with documented medical, psychological, or social difficulties or with other special reasons (e.g., elite sports training or living abroad). Our approximately 550 students live in different parts of Sweden and the world. To meet our students' needs, we work with teaching groups where our approach is individualized and flexible, which demands high and broad competence from everyone working with us. 1 position(s). JOB DUTIES We are looking for a structured, service-oriented, and thorough administrator who wants to be an important part of the school's administration. The position is broad and varied and primarily involves work with upper secondary admissions, student administration, and financial administration. As an administrator, you have a central role in the operation and work closely with school leadership, study and career counselors, teachers, and other administrative colleagues. You also have contact with students, guardians, other schools, municipalities, and external partners. Furthermore, you are a service-oriented person with a positive attitude and you enjoy being the hub of activity. You are driven to contribute to continuous improvement by identifying and taking initiatives for development within administration. The position involves periodically high work pace, especially in connection with upper secondary admissions, term starts, and other times when many administrative processes overlap. The role includes, among other things: • work with upper secondary admissions and associated administrative processes • work with student administration and other operational systems • provide administrative support and service to school leadership, staff, and students • handle incoming inquiries via phone and email • work with invoicing and other ongoing financial administration • handle orders, cost allocation, and financial documentation • contribute to developing, documenting, and quality assuring administrative routines and procedures • perform other administrative tasks within the school's administration QUALIFICATIONS We are looking for someone who has: • a high school diploma or higher education degree, preferably with an administrative or economic focus, or other education that the employer deems equivalent • experience with qualified administrative work • good digital competence and experience working in different administrative systems • very good ability to express yourself in Swedish, both orally and in writing • good ability to work in a structured, thorough, and independent manner • ability to handle multiple parallel tasks and prioritize even during periods of high workload It is advantageous if you have: • experience with upper secondary admissions and work as an admissions secretary • experience with administrative work in upper secondary school or other educational activities • experience with admissions systems • knowledge of upper secondary school organization and regulations • experience with accounting and invoice handling systems • experience preparing statistics, reports, and decision-making documents • post-secondary education in administration, economics, or another relevant area Personal qualities: To succeed in this role, you need to be thorough, structured, and responsible. You have the ability to plan your work and meet deadlines while being able to adjust when the operation's needs change. You are service-oriented and have a professional and friendly demeanor in interactions with students, guardians, colleagues, and external partners. You enjoy collaborating with others but are also confident in independently driving and completing your work tasks. Since the role involves handling large amounts of information and multiple parallel processes, you need to have good organizational skills, be solution-oriented, and have the ability to see both details and the bigger picture. We place great emphasis on personal suitability. A criminal record check excerpt must be presented before employment. Order your excerpt from the criminal record check on the police website: https://polisen.se/tjanster-tillstand/belastningsregistret Salary form: Monthly salary. Employment type: Permanent employment. Duration: Permanent, start date: November 1, 2026 or by agreement. We recruit continuously, so submit your application today. Working hours: Daytime. We strive for balanced gender distribution and see diversity as a strength, and therefore welcome applicants with different backgrounds. In preparation for the recruitment process, we have decided on recruitment channels and marketing. We therefore firmly decline contact from media sales representatives, recruitment websites, and similar. We use e-recruitment to streamline and quality assure the recruitment process. All your information is saved to your CV account and you can easily log in and update your information whenever you wish. Fill in your information as carefully as possible to provide an accurate picture of yourself. The information is processed and stored according to the General Data Protection Regulation (GDPR). We warmly welcome your application!