Administrator for the Supervision and Guidance Department

The Swedish Chemicals Agency is a government authority with the mission to reduce the risks of harm to people and the environment from chemicals. As an employee with us, you are part of important work for sustainable development in Sweden, within the EU, and globally. We have 280 employees and our office is located in central Sundbyberg. The Supervision and Guidance Department is responsible for operational supervision, supervision guidance, regulatory advice to companies, and the Swedish Chemicals Agency's product register. Within the department, we have approximately 80 employees distributed across five units and a department support function. We actively collaborate on supervision work with both municipalities and supervisory authorities in other EU countries. We have been tasked by the government to significantly expand our market control and will therefore gradually expand our supervision activities going forward. 1 position(s). DUTIES You will be one of three administrators in the Supervision and Guidance Department. The role is organizationally placed in the department support function with the department head as your personnel manager. The department is in an expansive phase as we recently received increased resources for market control. This also means we need to strengthen administrative support. Work tasks may vary, but the main focus will be on: • Handle input and reporting in our European market control system. • Administrative support/procurement coordinator for procurement matters • Administrative support for operational supervision • Support with invoicing, meeting bookings, and travel administration But also: • Administrative support in planning and reporting • General management support to unit and department heads • Support with our statistics collection You will be part of the department's administrative support for the entire division and work with both managers and colleagues from all units. The work may also involve performing various administrative tasks in connection with meetings, conferences, and travel. Another important task is to assist with the disclosure of public records in accordance with public access and confidentiality legislation (OSL). QUALIFICATIONS You have education in administration or equivalent and several years of work experience in administrative roles. You are curious and interested in working with digital support systems, you are quality-conscious and have a good eye for figures and statistics. You have good language skills and master both Swedish and English in speech and writing. It is advantageous if you have experience from administrative work at a government agency, disclosure of records, and systems that handle document registration, archiving, and case management. The agency uses Public 360. Since the operation is under development, work tasks may also evolve—it is therefore important that you have a holistic perspective, take your own initiative, see what needs to be done, and identify opportunities to develop administrative support. You will work closely with the department's other two administrators, so it is important that you are easy to collaborate with and appreciate personal contact and conversation. You work in a structured manner both in independent work and in group collaboration. Your work style is characterized by good collaboration skills, flexibility, openness, constructiveness, and good judgment. Other valued qualities are the ability to adapt to change and openness to new ways of working. We place great emphasis on your personal qualities. Type of Employment: Permanent employment. Duration: Permanent, start date: As soon as possible. The Swedish Chemicals Agency applies a 6-month probationary period. Duration: Permanent. At the Swedish Chemicals Agency, every employee is important for us to function as an authority, and we therefore care about your health and work environment. With us, your knowledge is utilized and you have great opportunities to develop. We expect all employees to contribute to a good work climate and understand their role as a civil servant in our common mission. You work and act according to our employee policy and our values. We also conduct purposeful work for equal rights and opportunities. Based on the needs of the operation, there is an opportunity, after agreement with your manager, to work up to half of your working time remotely.

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