Administrator with Assignment as Planner for Personal Support

Job Responsibilities We are seeking a collaborative service planner for the assistance team and night unit within personal support! The operations area includes personal assistance, guidance services, and contact person activities. As a planner with us, you may have assignments as a staffing planner or service planner. Now we are strengthening administrative support for our assistance team and night unit, and therefore we are seeking an administrator with an assignment as service planner. The assignment will include, among other things, scheduling for staff, service planning, and planning of transportation schedules for the assistance team and night unit, preparing materials for management support for reporting in Welfare, and compiling and analyzing relevant statistics. The service planner will work closely with service planners for guidance services. As a planner within personal support, assignments may vary over time based on needs within our services. In both staffing planner and service planner roles, you have great responsibility for driving the scheduling process, ensuring staffing, and providing correct information before shift change days for the units you are responsible for. When working as a staffing planner for the assistance services, you will be responsible for approximately three units and are expected to maintain close dialogue with unit managers and other administrative staff. The assignment as service planner for guidance services involves considerable work with prepared schedules and currently also includes receiving absence notifications and short-term recruitment for the guidance services. It is important to have an understanding of the needs of people with disabilities and insight into how assignments to staff members affect scheduling. As a planner, you will work to ensure the operation of the services. The planner creates schedules based on the aim that a base schedule should exist for each person, and makes corrections for changes during the coming period. The planner is the unit managers' closest support in scheduling work and you work with the scheduling tool Timecare Planning and Timecare Pool for temporary or acute needs, and prepare tasks in the personnel system Personec. During the fall, the service planning system Welfare Planning will launch within the assistance team. As a planner, you are part of the support functions unit together with functions such as management support and duty leaders. Our offices are located at Första Långgatan 28 A. As a service planner for the assistance team, you will be based at the operations office at Valthornsgatan. Work is scheduled during daytime, Monday-Friday 6:30-15:30. Qualifications The position requires completed upper secondary education with full upper secondary school grades. We are looking for someone with several years of experience working with scheduling. Since the position involves work within the IT systems Time Care Pool and Time Care Planning/Multi Access, it is a requirement that you have previously worked with these systems. We would like to see that you have knowledge of and experience working with labor law and collective agreements, and are proficient in statistics and Excel. We are looking for someone who finds it easy to adapt yourself and your working methods based on changed circumstances and new information. You can quickly change your perspective and approach while seeing opportunities in change. You can oversee your own area of responsibility and place your own operations' significance in a broader context. At the same time, you show interest in and collaborate on overarching issues to create added value. You adapt your communication to the recipient, target audience, and situation. You have the ability to work together with others to complete tasks and reach goals. By being interested and creating understanding for others, you contribute to a respectful work environment. Finally, you understand the shared mission, act based on it, and contribute to the whole. You use time effectively and work systematically, in an organized and methodical manner. You ensure that work is completed and follow up on results. Other Information Interviews may take place during the advertising period. In this recruitment, you will be asked to answer a number of questions where you describe your knowledge in the field instead of submitting a cover letter. Göteborg Stad actively works to promote equal rights and opportunities and to prevent discrimination. As an employee in the administration for functional support, we offer you: • Secure employment with good employment terms • Full-time with the possibility of part-time • Introduction upon hiring • Competence development • Wellness allowance, bike allowance, and other discounts and offers Göteborg Stad applies individual and differentiated salary setting. Here you can find more information about, among other things, salary statistics. Salary, compensation, and benefits - Göteborg Stad We only accept applications through our recruitment system in accordance with GDPR. If you have protected personal data, you should NOT apply through the system but instead contact the responsible recruiting manager for handling of your application. Filling the position is contingent on the position not being needed by the administration or the city's transformation work. To those representing staffing and recruitment companies: For this recruitment, we have chosen recruitment channels and do not wish to receive offers for competency placement, advertising, or recruitment assistance. About Us We are all different. We are also equal and have the same right to a secure home, meaningful occupation, and to feel valued. With the right conditions, we can grow, develop, and participate in society on our own terms. Within the administration for functional support, we provide support, services, and care to children and adults with disabilities and create opportunities for them to live a good and independent life, like everyone else. With 6,200 committed employees, we are Sweden's largest functional support administration. We work, among other things, in residential facilities with special services, daily activities, residential support, personal support, and children's and short-term housing. Do you want to help create a more inclusive society? Welcome to us! 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