Administrator with Coordination Responsibility

The position is placed within the Social Administration, which is one of eight administrations in Linköping Municipality. The Social Administration is responsible for authority functions, procurement of services, and in-house operations within the areas of individual and family care, LSS, and social psychiatry. We ensure that all residents receive the support they are entitled to. Do you want to brighten everyday life and improve quality of life for Linköping residents? With us, you can make a significant difference and contribute to making Linköping a better place. Welcome to us! Your Work Tasks We are now seeking an Administrator/Unit Coordinator for the Social Administration. The base position is as Administrator, while the Unit Coordinator assignment is a three-year appointment with the possibility of extension, which includes a salary supplement. This is a combined role (50/50) where you get a dynamic and varied workday, with the opportunity to both lead operational processes and work focused on independent administration. In your role as unit coordinator, you function as a team leader and work very closely with the unit manager. Your focus is on supporting, coordinating, and following up the unit's processes. You are responsible for leading, planning, and distributing daily work within the employee group to ensure a uniform working approach and efficient resource utilization. You provide strong and reliable support by prioritizing tasks and guiding on process issues and working methods (excluding occupational health and safety matters). You also drive development and digitalization work, quality-assure procedures, and coordinate meetings and information flows both internally and externally. You also carry out specific assignments delegated by the unit manager and have responsibility for follow-up during the introduction of new employees. In the administrative part of the role, you work as a dedicated administrator. To make it possible to combine your work with your coordinating assignment, your administrative tasks are independent and not heavily dependent on others. You will, among other things, work with collecting, reporting, and following up statistics. Since this is a new configuration, the role and its exact tasks will develop and be shaped over time. Your Workplace The position is located in the Department Support unit, which consists of 29 administrators. Within the position, your coordination responsibility will be directed toward the group of administrators working with authority functions. Working hours are scheduled for weekdays during office hours, and we apply flexible working hour agreements to give you greater flexibility. Our office is centrally located in Linköping with proximity to Linköping's travel center. About You We are looking for someone with administrative education at university or vocational university level, or other education that the employer considers relevant and equivalent. You have previous work experience in administrative work and experience in a supervisory role, such as group leader, project manager, or team leader without personnel responsibility. Since the role involves extensive communication and documentation, it is a requirement that you have very good knowledge of Swedish, both spoken and written. It is an advantage if you have experience working in a politically governed organization or public administration. We view it positively if you have knowledge of project management methodology or experience driving digitalization and change processes. Experience working within business systems (e.g., Treserva or similar) is a plus. As a person, you are confident, stable, and have good self-awareness, which is demonstrated through your personal maturity and ability to distinguish between the personal and the professional. You are very well-organized; you plan, organize, and prioritize your work effectively, where you set and maintain deadlines. Since the role is divided in two and circumstances can change quickly, you are flexible and change-oriented, with the ability to see opportunities in new situations. In your coordination role, clear leadership is required where you create engagement, coordinate the group, and feel comfortable making decisions. You are goal- and results-oriented and have the ability to act and make decisions that are best for the operation, even when objectives change. Finally, you have very good collaboration skills; you relate to others in a responsive way and cooperate constructively both internally and externally to achieve shared results. We may use occupational psychological tests as a basis for our selection for the position. Welcome to submit your application! Other Information In this application, you do not enclose a personal letter. You apply with e-ID. Do you lack e-ID? Contact the responsible HR consultant or manager, and we will help you. Start Date: By agreement Employment Type: Permanent position Employment Rate: 100% Number of Vacant Positions: 1 Ref. no.: 17649 Please visit https://www.linkoping.se/arbete-och-lediga-jobb/jobba-hos-oss to learn about employee stories, benefits, collective agreements, and salary statistics. Together We Shape the Future City Linköping is one of Europe's most innovative cities and a municipality of possibilities. With energy, courage, and heart, we make our city even better. We are driven by curiosity and the desire to find new solutions. And by brightening everyday life and improving quality of life for our residents.

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