Administrator with Staffing Focus

Linköpings kommun · plný úvazek

Linköping, Švédsko

This position is located within the Social Services Administration, one of eight departments in Linköping Municipality. The Social Services Administration is responsible for authority functions, procurement of services, and in-house operations within the areas of individual and family care, LSS (support and service for people with disabilities), and social psychiatry. We ensure that all residents receive the support they are entitled to. Would you like to brighten everyday life and improve the quality of life for Linköpingites? With us, you can make an important difference and contribute to making Linköping a better place. Welcome to us! Your Tasks As an administrator in our social services department, your responsibilities will include administering short-term absences and staffing accordingly, maintaining contact with both operations and hourly employees, handling payroll, and following up on sick leave through conversations and emails with hourly employees. You will also collaborate with operations teams to monitor temporary staffing needs and participate in development work to improve our processes. In your work, you will use phones and various computer systems for staffing and administration. You will be an important puzzle piece in ensuring that our resources are managed well, and a key person in guaranteeing good staffing across our operations! Your Workplace As an administrator, you will support our employees and operations within the LSS, Adults, and Children and Youth departments. You will be part of the Schedule and Staffing Center (SBC), the social services department's staffing hub, which was launched in November 2024 to meet the needs of users, employees, and managers. The team consists of 10 administrators with varying specializations, and we collaborate with Staffing Services, which handles recruitment and internship coordination. This is a full-time position with working hours on weekdays and weekends. Our office is located in central Linköping. About You We are looking for someone with completed and approved upper secondary education. If you have post-secondary education in HR, personnel administration, administration, behavioral science, or another area deemed relevant for the position, this is considered a merit. You have experience in administrative work where planning, coordination, and structure have been central parts of your work. It is advantageous if you have previously worked with staffing, scheduling, or personnel administration. Furthermore, experience in service, customer contact, payroll administration, and working with the telephone as a work tool is a merit. The role involves many contact points where both computer and telephone are work tools, which requires that you have fluent Swedish in speech and writing and good computer and system skills. The position also requires good administrative ability where you plan, prioritize, and structure your work. You have the ability to handle multiple parallel tasks and changing circumstances. Experience with the systems Heroma, Timepool, and knowledge of working time regulations, collective agreements, and/or staffing-related legislation is a plus. We are looking for someone who is social and outgoing with a strong ability to create and maintain professional relationships. You adapt easily to new circumstances, find solutions, and see changes as an opportunity to develop. With a clear focus on goals and results, you work in a structured and methodical manner, while prioritizing and planning to meet deadlines and deliver high quality. You also have a genuine service-oriented approach, where you meet others with attentiveness, care, and a willingness to help. Your combination of flexibility, structure, and drive enables you to effectively contribute to the success of the operation, even when circumstances change. We look forward to your application! Additional Information You apply with e-ID. Do you lack e-ID? Contact the responsible HR consultant or manager, and we will help you. Start Date: By agreement Employment Type: Permanent position Employment Rate: 100% Number of Vacant Positions: 1 Ref. no: 17743 No personal letter is required with this application. Please visit https://www.linkoping.se/arbete-och-lediga-jobb/jobba-hos-oss to learn about employee stories, benefits, collective agreements, and salary statistics. Together We Shape the Future City Linköping is one of Europe's most innovative cities and a municipality of possibilities. With energy, courage, and heart, we make our city even better. We are driven by curiosity and the desire to find new solutions. And by brightening everyday life and improving the quality of life for our residents.