Administrator in Finance or Records Management

We are delighted by your interest in becoming part of Luleå Municipality. With us, you will have the opportunity to work in a stimulating and developmental environment where we strive to provide you with a good employee experience. You will become part of an engaged, competent and responsible organization that values you and your expertise. With us, you have the opportunity to develop and grow in your professional role. Learn more about our employment benefits, salary statistics and what we can offer you here - https://www.lulea.se/anstallning We are looking for an administrator in finance and an administrator for the records office within the Culture and Recreation Administration at Luleå Municipality. With us, you will work on important assignments in municipal operations together with a work group with warm camaraderie and great responsibility for their own work and the operations as a whole. Within records management and finance administration, you contribute to order, legal certainty, trust and stable support for the entire administration. It is meaningful work where your organization, accuracy and service contribute to colleagues, operations, Luleå residents and visitors feeling comfortable, choosing to stay or move here. Both positions are temporary assignments; both full-time and part-time may be relevant. Within the Culture and Recreation Administration's Support and Development Department, we work in a creative and inclusive environment where collaboration and commitment are at the center of creating a wide range of cultural and recreational activities. At the unit where these two positions are located, approximately 25 people work. We are located in Kulturens hus and for our broad mission we work with administrators, communicators, developers, project managers and controllers, among others. Welcome to an inspiring work environment in the heart of Luleå! 2 position(s). WORK TASKS As an administrator with us, you will be an important part of our team and contribute to the operations running smoothly and efficiently. For both positions, it means being a point of contact and providing support to colleagues within the administration on various administrative matters and the work takes place mainly physically on-site at Kulturens hus. Your main work tasks will include: Administrator in Finance: • Invoice handling: review, coding and administration of supplier invoices to ensure correct and efficient payment processes • Procurement administration: support the administration regarding procurement guidelines and place orders based on current agreements Administrator for Records Management: • Document handling: receive, register and issue documents in accordance with applicable regulations with a focus on quality, accuracy and legal certainty • Archiving and file management: structure, register and archive documents in accordance with legislation and our internal guidelines to maintain clear and secure document management • Handle GDPR issues: ensure that personal data is handled correctly and that the operations comply with the General Data Protection Regulation (GDPR). With us, you have the opportunity to work in a varied role where your organization, accuracy and service orientation contribute to the success of the operations. Desired start date for both positions is as soon as possible. QUALIFICATIONS We are looking for someone who has: • at least upper secondary education with a focus on finance or records management. Alternatively, you have other education combined with work experience relevant to the position • a few years of experience from work within records management or invoice handling • very good knowledge of Swedish in both speech and writing It is meritorious if you have: • experience from work in a politically governed organization • practical experience of implementing GDPR in daily work To succeed in the role as administrator, it is required that you are organized, self-motivated, accurate and have the ability to plan, prioritize and meet deadlines. You work methodically, follow guidelines and can analyze information. You are comfortable in a supporting role, are service-oriented and collaboration-focused and contribute to a good work climate by treating colleagues, managers and external contacts in a professional and trustworthy manner. We are looking for someone who, with brief introduction, can perform your assignment. Please answer the selection questions and attach your CV when you apply for the position. Warmly welcome with your application! Employment form: Fixed-term employment. Duration: 3-6 months. Luleå Municipality is one of Norrbotten's largest employers with strong confidence in the future. We work to create a growing and thriving municipality with room for 100,000 residents. Our goal is a sustainable society with quality of life for both today's and future Luleå residents. Here we all play an important role - every day, year-round, for Luleå. We strive for equality and see diversity as a strength. We welcome employees with different backgrounds and work for an accessible work environment for all. Luleå Municipality views full-time as a right and part-time as an opportunity. Living in Luleå means a balance between work and leisure. Here you can enjoy Northland winters, bright summers and a safe, family-friendly environment. In Luleå there is a rich cultural life, outdoor activities and a strong community with a focus on innovation and sustainability. Tip! Want to move to Luleå? www.flyttatilllulea.se Curious about other exciting jobs? www.lulea.se/ledigajobb Follow us on Luleå Municipality's LinkedIn

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