Administrator for Parental Leave Coverage at Chalmers in Gothenburg!

Would you like to work in a dynamic and international environment where you can combine administration, service, and coordination? We are now seeking an experienced administrator for a parental leave coverage position lasting 2 years at Chalmers, Department of Mechanical Engineering, starting October 1. About the Assignment We are seeking an experienced administrator for our client in Gothenburg for a consulting assignment starting no later than October 1 and running until January 14, 2028. The position is full-time (100%) and you will work during office hours, based at our client's location in Gothenburg. The role is divided between work with facilities and infrastructure as well as administration and coordination. The position involves many points of contact and close collaboration with managers, researchers, administrators, and external partners. To succeed in this role, we are looking for someone who is organized, service-oriented, and solution-focused. You work independently, have good collaborative skills, and thrive in a role with many contact points and varied tasks. Great importance will be placed on personal suitability. Your Tasks Facilities and Infrastructure (approximately 50%) Support the administrative manager in facility-related projects and handle facility matters and defect reports. Serve as the point of contact for facility matters with staff, managers, CFAB, Akademiska Hus, and external suppliers together with the administrative manager. Support the department's work on efficient use and development of facilities, workplaces, and work environment. Handle matters concerning furniture, signage, and temporary workplaces, and contribute to order and safety in the facilities. Participate in the department's shared operations support through work in the infrastructure group and at internal events. Administration and Coordination (approximately 50%) Plan, prepare, and administer board meetings, seminars, conferences, and other events. Manage notices, distributions, minutes, documentation, reports, and filing. Contribute to budget tracking, financial summaries, billing documents, and payment follow-up together with the responsible economist. Administer contact registers, contracts, and project-related tasks, and provide support to national and international collaboration projects. Your Qualifications Post-secondary education in administration, economics, project management, or another relevant field, or equivalent experience. At least 3 years of experience in administration. Experience with qualified administrative work. Able to handle basic financial summaries in Excel and Word. Strong organizational skills and experience managing multiple parallel tasks. Very good knowledge of Swedish and English, both spoken and written. Good knowledge of the Microsoft Office suite. Meritorious It is meritorious if you have experience working in a university or college setting, as well as experience with financial administration, project support, or facility-related matters. Have worked in an academic environment. Reference from similar assignments. Driver's license (Category B). What We Offer You As a consultant at Bemannia, you will receive: ⭐ Close contact with your consultant manager ⭐ Opportunity for more exciting assignments ⭐ Experience at educational workplaces where your expertise makes a difference ⭐ Secure employment terms 🔭 Read more about what it's like to work as a consultant with us here: Working as a Consultant at Bemannia About the Application Apply for the position by clicking apply below. Please upload your CV in Word format and in Swedish. Selection and interviews will take place on a rolling basis, and the position may be filled before the final application deadline, August 31, 2026. We do not accept applications via email, but if you have specific questions about the position, these will be answered by the responsible recruiter, Elvira Henningsson, [email protected] Bemannia is a publicly-owned Swedish staffing and recruitment company that provides competent and qualified personnel through recruitment, staffing, and personnel contracting within Organisation & Leadership, PR & Information, Marketing & Sales, Economics, Law, HR & Personnel, Real Estate & Technology, IT & Data, and Office & Administration. Bemannia has framework agreements with most Swedish authorities and Swedish municipalities, their departments and companies. Bemannia is a member of Kompetensföretagen and is an authorized staffing company and recruitment company with collective agreements with Unionen, Akademikerna, SEKO, and LO and the Hotel and Restaurant Workers Union. Bemannia is certified according to SS-EN ISO 9001:2015, Quality Management System, SS-EN ISO 14001:2015, Environmental Management System – Requirements and Guidance, SS-ISO 45001:2018, Occupational Health and Safety Management System, and SS-ISO/IEC 27001:2022 Information Security Management System. The company's leadership has been active in the industry for 40 years.

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