Administrative Coordinator at Stiftelsen Fanzingo in Alby

Miljonbemanning AB · plný úvazek

Albyvägen 7, Norsborg, Švédsko

About Fanzingo Stiftelsen Fanzingo i Alby, Botkyrka, is a values-driven organization that gives children and young people the opportunity to express themselves, develop, and make their voices heard through culture, media, and creative work – particularly groups that are underrepresented in society. Fanzingo is now seeking a structured and self-driven administrative coordinator for a broad role in finance, organizational administration, and operational support. You will work closely with the operations manager, CEO, and project leaders, ensuring that administrative processes, routines, documentation, and systems function properly and are kept up to date. Your responsibilities Finance and payroll administration – a major part of the role: Manage vendor invoices, customer invoicing, receipts, reimbursements, and corporate cards Register financial documentation in Visma/Spiris and prepare payments Compile documentation for the bookkeeping and payroll consultant, such as discrepancies and benefits Update budget and follow-up documents with recorded expenses and personnel costs Report information to Collectum, Fora, Försäkringskassan, and others Compile figures, charts, and financial documentation for board meetings Organization: Prepare documentation for board meetings and annual general meetings – agendas, materials, follow-up updates, and regulatory reporting Primary responsibility for minutes and finalization of meeting protocols Coordinate work on the activity report, collect materials, and write certain organization-wide sections Ensure that activity statistics are reported continuously and compile results Follow up on surveys and impact measurements that have been decided Personnel, systems, and documentation: Administration for new hires and departures, employment documents, and personnel records Manage user accounts, Adobe Admin, Google Admin, and other permissions and systems Access cards, keys, and other practical permissions Organization and filing of agreements, registers, templates, and other important documents Project and activity administration: Support project managers with documentation, compilations, and administrative deadlines Prepare administrative parts of applications and reports, format materials, and manage submissions in digital systems Handle shared administrative emails and inquiries Contribute to developing and improving administrative routines Manage purchasing, deliveries, mail, and practical matters related to the office and facilities When needed, may also include simple communication tasks, such as publishing information or images on social media. Who are you? Experience with broad administration including financial administration Familiar with invoices, receipts, and financial documentation Structured, thorough, and good at following up on tasks that need to be completed Independent and accustomed to managing multiple parallel tasks and deadlines Good digital skills and quick to learn new systems Express yourself very well in Swedish and write clear minutes, compilations, and administrative texts You are responsible, self-driven, and take initiative: you see what needs to be done, drive your tasks forward, and follow up on things that risk falling through the cracks. At the same time, you collaborate closely with others and communicate clearly. We place great emphasis on personal qualities. You don't need to know all systems from the start – what matters is a solid administrative foundation, confidence with financial administration, and the ability to develop new routines. Meritorious qualifications Experience with financial systems such as Visma/Spiris Payroll or personnel administration Project or board administration Work with nonprofit or project-financed activities, or activity statistics English What Fanzingo offers Fanzingo aims to be a sustainable workplace where work can be combined with health, parenthood, and life outside work: One hour lunch break during working hours Two hours of wellness activities on paid working time per week Contributions for wellness, dental care, healthcare, and vaccinations No waiting period deduction Medical appointments on paid working time Up to four days per year for care of family members on paid working time Parental pay during parental leave Remote work on Fridays You will have a broad role close to the operations and the opportunity to influence how administration develops, in a workplace that actively works with work environment, equality, and inclusion. Application Full-time position directly with Stiftelsen Fanzingo, with a six-month probationary period leading to a permanent position. Office location in Alby, Botkyrka; on-site Monday–Thursday, remote work possible on Fridays. Start as soon as possible. The recruitment is conducted in collaboration with Miljonbemanning. Apply via the form below with CV and a few short answers. Application deadline: September 30, 2026; selection is ongoing. Questions: [email protected]. About Miljonbemanning We are a staffing company with the mission of creating an inclusive labor market where everyone is judged on equal terms – We search where no one else searches; we warmly welcome your application.