Administrative Coordinator at Educational Institution in Gothenburg

Do you want to work in a varied and international environment where administration, service, and coordination are central? Do you thrive with many contact points and enjoy independently creating structure in a daily routine that encompasses both practical and administrative matters? The administrator position is a consulting assignment with our partner, a well-established educational institution in Gothenburg. About the PositionOur partner is a well-established educational institution where research, education, and collaboration meet to contribute to sustainable and competitive societal development. Operations are conducted in an international and dynamic environment with employees, researchers, students, and collaboration partners from around the world. In the role of administrator, you will have a broad and varied daily routine where you work closely with managers, researchers, administrators, economists, and external vendors. The position is divided into two main areas of responsibility. One part of the work is linked to the institution's facilities and infrastructure. Here you support the administrative manager in facility-related projects and serve as an important contact person for matters concerning workplaces, premises, furniture, signage, maintenance requests, and work environment. The other part of the position involves administrative and coordinating support to a national competence center. You plan and administer meetings, seminars, conferences, and other events. You also work with documentation, minutes, registers, financial summaries, and project-related administration. The role suits you if you appreciate variety and enjoy switching between ongoing administration, practical coordination, and longer-term planning. In summary, your work involves: Supporting the administrative manager in facility-related projects and matters. Handling maintenance requests and questions concerning premises, workplaces, and infrastructure. Serving as a contact person for employees, managers, property owners, and external vendors. Contributing to efficient, safe, and well-organized use of the institution's facilities. Handling matters concerning furniture, signage, and temporary workplaces. Planning and administering board meetings, seminars, conferences, and other events. Responsible for meeting invitations, distributions, minutes, documentation, reports, and record management. Preparing simple financial summaries and invoicing documentation. Following up payments and financial documentation together with the responsible economist. Administering contact registers, contracts, and project-related tasks. Providing administrative support in national and international collaboration projects. Contributing to internal events and the institution's shared operational support. We are Looking for YouWe are looking for someone with at least three years of experience in administrative work who is accustomed to managing multiple parallel tasks. You have good organizational abilities and feel confident independently structuring, planning, and prioritizing your work after an initial training period. You have post-secondary education in, for example, administration, finance, project management, or another relevant field. Equivalent work experience may also be sufficient. To succeed in this role, you need to: Have at least three years of experience in administrative work. Have experience with qualified and varied administrative tasks. Have strong ability to plan, coordinate, and prioritize multiple tasks simultaneously. Be able to work independently and create structure in your own work. Communicate fluently in Swedish and English, both spoken and written. Have good knowledge of the Microsoft Office suite. Be able to work in Word and prepare simple financial summaries in Excel. Be able to start the position no later than October 1, 2026. We see that you are a structured, service-oriented, and solution-focused person. You take responsibility for your tasks, see what needs to be done, and drive work forward independently. Since the role involves many contacts, you also need to be communicative and have an easy time collaborating with people in different roles and operations. You are unpretentious, flexible, and thrive in a daily routine where tasks vary between practical matters, administration, and coordination. It is advantageous if you have: Experience working within a university, college, or other public sector organization. Experience with financial administration and budget tracking. Worked with project support or project-related administration. Experience with facility, property, or workplace-related matters. Worked in an international organization or environment. Due to security requirements linked to the institution's reporting system, the position cannot be filled by a person who is a student at the educational institution in question and is on a study leave or has not yet completed their studies there. About the EmploymentThis is a consulting assignment where you will be employed by OIO. The assignment starts immediately or no later than October 1, 2026 and runs through January 2028. Scope: Full-timeStart: Immediately or no later than October 1, 2026Placement: GothenburgSalary: Fixed monthly salary About OIOOur passion is helping you find the right role and workplace. At the same time, we are aware that you are selective and choose carefully before your next career step—we would too. That is why we work dedicatedly in the recruitment process to get to know you and your ambitions. We believe that people in the right place have a better chance of reaching their full potential. Through fair, straightforward employment terms and engaged leadership, we then actively work on your engagement and development. In this way, we strive to become a natural career partner for you. We are as picky as you are.

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