Administrative Assistant at Malmö Konsthall - Temporary Position

Ref: 20261801 Job Responsibilities As an administrative assistant at Malmö Konsthall, you will have a varied and broad role where you function as a central coordinator. You are responsible for the daily operations and staffing of hosts in the exhibition hall, and you ensure that their work is coordinated in dialogue with the unit manager, project leaders, and the educational activities. Your daily work also includes oversight and maintenance of ongoing exhibitions. You will serve as an important link between planning, production, and staff working in external services, which means you ensure that communication between these different departments flows smoothly. Another important part of the role is providing management support, both within HR systems and financial systems. Your responsibilities also include administration related to registration, archiving, and filing, as well as responding to emails sent to Malmö Konsthall's inbox. Additionally, you are responsible for practical tasks at the workplace, such as handling orders, making purchases, maintaining order, coordinating deliveries and cleaning, and receiving guests and visitors. You will also contribute to maintenance and cleaning of artworks in the exhibition hall. The work is both administrative and operational, and when needed, you will also work as a host. The tasks may also include various projects within the hall, and occasional evening and weekend activities may occur. Qualifications We are looking for someone with experience in administrative work, preferably within the cultural sector or a similar field. To be successful in the role of administrative assistant at Malmö Konsthall, you need both relevant education and work experience in administration, with particular focus on areas such as scheduling, HR administration, and archiving. You should have upper secondary education with a focus on administration or equivalent, as well as previous experience with scheduling work. Experience working in art activities/institutions is also a requirement. It is highly desirable to have good experience with Office applications and other relevant IT systems and tools. Strong knowledge of digital tools related to HR, finance, and filing is also a major plus. Personally, you should have a service-oriented and problem-solving approach. You are well-organized, good at planning and prioritizing tasks, and careful about following regulations. Social competence and ability to collaborate are crucial in this role, while you should be flexible and self-reliant, with the ability to recognize what needs to be done and take your own initiative. About the Workplace Malmö Konsthall is one of Sweden's most prominent art institutions and an important meeting place for both residents of Malmö and visitors from around the world. In its core operations, the hall runs an exhibition program focused on Swedish and international contemporary art, often in collaboration with other institutions and curators around the world. By presenting current and reflective contemporary art, Malmö Konsthall positions itself as an important player in an international city. Our goal is for the hall to continuously develop as a meeting place, relevant both for art-experienced Malmö residents and for visitors being introduced to contemporary art. Through its art education activities, Malmö Konsthall creates enriching experiences with contemporary art and stimulates creative expression. Malmö Konsthall is part of the Culture Administration of Malmö City. Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö City as an employer here http://www.malmo.se/jobb Position Information Employment Type: Fixed-term employment - Temporary position Scope: 100% Number of Positions: 1 Start Date: As soon as possible Other Information As a candidate, we recommend that you check your spam folder during the application period to ensure that you do not miss response emails from Malmö City. Please note that Malmö City has removed the personal letter from the application process and replaced it with selection questions, to make the recruitment process more inclusive and provide an efficient candidate experience when you apply for a job with us. Your answers will be an important part of our selection work. Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can help us as an employer meet the needs of Malmö residents.

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