Administrative Assistant with Coordination Responsibilities

Stockholms kommun · plný úvazek

Björkhagsplan 6, Johanneshov, Švédsko

Stockholm – our capital with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new, and differently with us – for the people of Stockholm. Sharpnäck District Administration offers you a workplace where active employee engagement and clear leadership are the foundation for providing Stockholmers with the best service. Since we collectively create our work environment, openness, respect, and responsiveness are important. Welcome to us Are you a meticulous, organized, and service-oriented person with experience in administrative work within government and social services? Do you thrive in a role where you get to take responsibility, coordinate, and contribute to making operations run efficiently? Then you might be the person we're looking for! As an administrative assistant, you have a central role in our operations. You work closely with the district's managers and provide administrative support to the district's four units. The role is varied and combines qualified administrative tasks with coordination for the administrative team within the Individual and Family Support department. You will become an important part of our work to ensure efficient administrative processes and high-quality operations. What we offer With us, you'll have the opportunity to work in a committed and pleasant work environment where your work makes a difference in people's everyday lives. You'll become part of a team that values collaboration, responsibility, and quality. We actively work for diversity and equal rights and opportunities for all. With us, all employees should feel included and be given the opportunity to contribute with their competence and experiences. Read more about the city as an employer here: https://jobba.stockholm/formaner/ Welcome with your application! Your role In the role of administrative assistant, you will work with, among other things: invoice management bookings and orders in Agresso/Kommers personnel administration tasks mail and archive management various administrative tasks based on the unit manager's needs and directives annual register extracts within family care economic investigations in connection with child placement coordination of administrative assistants within the department, for example vacation planning and distribution and coordination of shared work tasks The position also includes other usual administrative tasks and providing support to operations based on current needs. Your competence and experience We're looking for someone who has relevant education in economics and administration, at least equivalent to upper secondary school economics studies at least three years of current work experience as an administrator or administrative assistant within government or public sector experience with invoice management in Agresso or equivalent accounting system experience collaborating between different operations and functions very good documented IT skills and good experience with the Office package, especially Excel very good administrative ability and ability to structure and plan your work independently good communication skills in Swedish, both spoken and written It is meritorious if you also have experience working within Stockholm city experience with social service systems, for example Paraplyet experience working as an administrative assistant within social services with a focus on children and youth To succeed in the role, you need to be organized, meticulous, and have good ability to plan and prioritize your tasks. You work independently, take responsibility for your tasks, and drive the work forward efficiently. You are comfortable taking instructions and at the same time ready to take your own initiative when the situation requires it. Because operations can change, you need to be flexible and adapt easily to new conditions. The role involves many contacts, both internally and externally. Therefore, you are good at creating and maintaining good relationships. You have a clear service focus and a willingness to help others by finding solutions and providing professional support. You understand the importance of quality and are committed to your work contributing to the operation reaching its goals by following decisions made, operational plans, goals, policies, and guidelines. Stockholm city uses competence-based recruitment aimed at recognizing each person's competence and thereby preventing discrimination. Remember never to upload a police register extract (Data Protection Regulation, GDPR) in connection with your application. We do not accept personal letters. We therefore ask you to only upload your CV and answer the selection questions. Your answers to the questions will form the basis for the first selection.