Adecco's Client Thermo Fisher Seeks a Site Administrator

Are you a structured and service-oriented person who thrives in an international environment where collaboration, professionalism, and quality are in focus? Do you have experience in qualified administrative work and are motivated by providing support to managers and leadership teams? Then this might be the right assignment for you! About the Role As a Site Administrator, you will become a key person in the organization and be responsible for providing qualified administrative support to site management and the leadership team. The role involves varied work where you coordinate activities, manage complex calendars, plan meetings and travels, and ensure that daily operations run smoothly and efficiently. You will work in a global organization with many contact points and collaborate closely with both internal functions and external partners. The role demands high standards of organization, integrity, and the ability to handle multiple parallel tasks simultaneously. Key Responsibilities In this role, you will, among other things: - Provide administrative support to site management and leadership team - Manage complex calendar bookings and meeting coordination across multiple time zones - Plan, coordinate, and administer domestic and international business travel - Handle travel expenses, reimbursements, and administrative processes related to travel - Organize and coordinate internal and external meetings, workshops, and corporate events - Prepare presentations, meeting materials, and other documentation - Handle confidential information in a professional and responsible manner - Serve as an important contact person between management, employees, and external partners - Support office operations and contribute to a well-functioning workplace - Work in and administer information in relevant business and HR systems - Participate in and drive administrative improvement initiatives and projects - Contribute to efficient working methods and high service standards within the organization You will be employed as a consultant through Adecco. The assignment is placed with our client Thermo Fisher Scientific in Uppsala. We Are Looking for You - Have at least two years of experience in qualified administrative work, preferably as an Executive Assistant, Administrative Assistant, or similar role - Have experience supporting managers, leadership teams, or other key functions - Speak and write Swedish and English fluently - Have very good knowledge of Microsoft 365, particularly Outlook, Excel, PowerPoint, and SharePoint - Have experience with advanced calendar management and meeting bookings - Have experience planning and coordinating business travel and handling related administration - Have a structured, thorough, and quality-conscious work approach - Have high integrity and can handle confidential information with judgment and discretion - Are self-driven and have the ability to prioritize and manage multiple tasks in parallel - Have excellent collaboration and communication skills - Enjoy building relationships and collaborating with people at different levels in the organization - Are service-oriented, solution-focused, and unpretentious Meritorious - Post-secondary education in administration, business administration, or similar field - Experience with systems such as Workday, Concur, or similar business and HR systems - Experience in project coordination and event planning - Experience in facility management or administration related to office operations - Experience from international or global organizations - Knowledge of additional languages beyond Swedish and English Contact Information If you have questions about the position, you are warmly welcome to contact the responsible recruiter: Amila Dresevic 073-684 78 61 NOTE! We do not accept applications via email. We look forward to receiving your application!

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